The Service Invoice is a fundamental business document used in Belgian commercial transactions for requesting payment for services rendered. It must comply with strict Belgian regulatory requirements, including the Belgian VAT Code, the Code of Economic Law, and electronic invoicing regulations where applicable. This document type is essential for businesses operating in Belgium, as it serves multiple purposes: it acts as a legal demand for payment, provides evidence for VAT purposes, serves as an accounting document, and forms part of official business records. The Service Invoice must contain specific mandatory elements such as unique identification numbers, VAT details, and payment terms as prescribed by Belgian law. It's particularly important in the context of B2B and B2G transactions, where specific invoicing requirements apply, and is crucial for both domestic and international service transactions involving Belgian entities.
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1. Invoice Header: Contains the word 'INVOICE' (or 'FACTUUR'/'FACTURE'), unique invoice number, and date of issue
2. Supplier Details: Full legal name, address, VAT number, registration number, bank account details, and contact information of the service provider
3. Customer Details: Full legal name, address, VAT number (if applicable), and any reference numbers of the customer
4. Service Description: Detailed description of services provided, including dates of service delivery
5. Financial Details: Unit prices, quantities, subtotal amounts, VAT rates and amounts, and total amount payable
6. Payment Terms: Payment due date, payment methods, and any late payment penalties as per Belgian law
7. Legal Notices: Mandatory legal mentions including applicable VAT regime and any reverse charge mentions if applicable
1. Purchase Order Reference: Include when the customer has provided a PO number or when required by customer's procurement process
2. Delivery Details: Include when service delivery location differs from the customer's main address
3. Special VAT Mentions: Include for specific VAT situations like intra-Community supplies or exempt services
4. Discount Terms: Include when early payment or other discounts are offered
5. Service Level Agreement Reference: Include when the invoice relates to services governed by a specific SLA
6. Contact Person: Include when there's a specific person to contact regarding the invoice
1. Time Sheet: Detailed breakdown of hours worked if billing is time-based
2. Service Delivery Report: Detailed report of services rendered during the billing period
3. Expense Details: Itemized list of reimbursable expenses with supporting documentation
4. Rate Card: Applicable service rates when multiple service types or rates are involved
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Information Technology
Consulting
Legal Services
Financial Services
Engineering
Marketing and Advertising
Healthcare Services
Education and Training
Management Consulting
Real Estate Services
Construction Services
Environmental Services
Business Process Outsourcing
Research and Development
Relevant Teams
Finance
Accounting
Billing
Operations
Tax
Compliance
Client Services
Administration
Revenue
Treasury
Relevant Roles
Accounts Receivable Manager
Financial Controller
Billing Specialist
Account Manager
Finance Director
Tax Manager
Accounting Manager
Business Owner
Freelancer
Service Delivery Manager
Project Manager
Operations Manager
Compliance Officer
Chief Financial Officer
Bookkeeper
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