The Private Sale Invoice is a fundamental commercial document used in Belgian business transactions to record and request payment for goods or services sold. This document type is essential for compliance with Belgian VAT legislation, accounting requirements, and commercial law. It serves multiple purposes: as a payment request, a tax document, and a record of the transaction. The document must include specific elements mandated by Belgian law, such as unique invoice numbers, VAT calculations, and complete party identification. It's commonly used in both B2B and B2C transactions, requiring careful attention to detail in its preparation to ensure legal compliance and maintain proper business records. The importance of this document type is heightened by Belgium's position within the EU, necessitating adherence to both national and EU-wide regulations regarding invoicing and VAT.
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1. Seller Information: Legal business name, address, VAT number, registration details, and contact information of the seller
2. Buyer Information: Name, billing address, and if applicable, VAT number of the buyer
3. Invoice Details: Invoice number, date of issue, and due date
4. Sale Description: Detailed description of goods/services sold, including quantities and unit prices
5. Price Calculation: Subtotal, VAT calculation, and total amount due
6. Payment Information: Payment terms, bank account details, and payment methods accepted
7. Legal Notices: Mandatory legal notices including late payment terms and applicable law
1. Delivery Details: Include when physical goods are being shipped, showing delivery address and shipping terms
2. Discount Information: Include when any special discounts or promotions are applied to the sale
3. Reference Numbers: Include when there are purchase order numbers, customer reference numbers, or other tracking numbers
4. Special Conditions: Include when there are specific terms or conditions applying to the sale
5. Warranty Information: Include when selling goods with specific warranty terms
6. Return Policy: Include when selling to consumers, detailing return and refund terms
1. Detailed Product Specification: Detailed technical specifications or product descriptions when the main invoice cannot accommodate all details
2. Price Breakdown: Detailed breakdown of complex pricing structures or multiple items
3. Terms and Conditions: Full terms and conditions of sale when these are too lengthy to include in the main invoice
4. Delivery Schedule: For multiple delivery dates or complex delivery arrangements
Relevant legal definitions
Clauses
Relevant Industries
Retail
Wholesale
Manufacturing
Professional Services
Construction
Technology
Agriculture
Automotive
Healthcare
Education
Real Estate
Entertainment
Food and Beverage
Consulting
Arts and Crafts
Relevant Teams
Finance
Accounting
Sales
Administration
Tax
Treasury
Credit Control
Customer Service
Legal
Operations
Relevant Roles
Accountant
Finance Manager
Sales Representative
Business Owner
Bookkeeper
Financial Controller
Tax Specialist
Accounts Receivable Clerk
Sales Manager
Office Administrator
Chief Financial Officer
Business Administrator
Accounts Manager
Invoice Clerk
Credit Controller
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