The Office Invoice is a essential business document used in Belgian commercial transactions for billing professional and office-related services. It serves multiple purposes: as a formal payment request, a tax document for VAT purposes, and an accounting record. This document type must comply with Belgian federal regulations, including the VAT Code (BTW-Wetboek/Code de la TVA) and the Book of Economic Law (Wetboek van economisch recht/Code de droit économique). The Office Invoice should be used when billing for professional services, office space rental, administrative services, or any office-related expenses. It must include specific elements required by Belgian law, such as unique invoice numbers, VAT identification numbers, and appropriate tax rates. In certain Belgian regions, bilingual requirements may apply to the invoice content.
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1. Invoice Header: Company logo, document title 'INVOICE' ('FACTUUR'/'FACTURE'), and invoice number
2. Supplier Information: Legal company name, address, VAT number, registration number, bank details, and contact information
3. Customer Information: Client's legal name, billing address, VAT number (if applicable), and reference person
4. Invoice Details: Invoice date, due date, payment terms, and any reference numbers (PO number, etc.)
5. Service/Product Description: Detailed breakdown of services/products, quantities, unit prices, and subtotals
6. Calculation Summary: Subtotal, VAT calculation (with rate specified), and total amount in EUR
7. Payment Instructions: Bank account details, payment reference, and any specific payment requirements
8. Legal Notices: Mandatory legal mentions including payment terms and late payment penalties as per Belgian law
1. Purchase Order Reference: Include when the client requires PO reference on invoices
2. VAT Reverse Charge: Required for B2B cross-border transactions within EU where reverse charge applies
3. Delivery Information: Include when service/product delivery address differs from billing address
4. Special Payment Terms: Include when deviating from standard payment terms
5. Discount Terms: Include when early payment or volume discounts apply
6. Project Details: Include when billing relates to specific project with client reference codes
1. Time Sheet: Detailed breakdown of hours worked (for time-based services)
2. Service Specification: Detailed description of services rendered when main invoice requires more detail
3. Cost Breakdown: Itemized list of expenses when billing includes reimbursable expenses
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Real Estate
Information Technology
Legal Services
Accounting Services
Marketing and Advertising
Business Support Services
Administrative Services
Facility Management
Healthcare Services
Engineering Services
Relevant Teams
Finance
Accounting
Administration
Operations
Billing
Credit Control
Tax
Treasury
Revenue
Relevant Roles
Accounts Receivable Specialist
Finance Manager
Accounting Manager
Office Administrator
Financial Controller
Billing Coordinator
Business Operations Manager
Accounts Manager
Finance Director
Administrative Assistant
Office Manager
Bookkeeper
Tax Specialist
Credit Controller
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