The Invoice With Payment Terms is a crucial business document used in Belgian commercial transactions to formally request payment for goods or services while establishing clear payment conditions. It combines the functions of a standard invoice with detailed payment terms, making it particularly useful for businesses managing cash flow and customer relationships. This document must comply with Belgian VAT legislation, which requires specific elements such as VAT numbers, rates, and amounts, as well as the Belgian Law on Late Payments in Commercial Transactions. It's commonly used in both domestic and international trade, particularly within the EU, where it must also comply with relevant EU directives. The document serves multiple purposes: as a tax document, a payment request, a record for accounting purposes, and a legal document establishing payment obligations and terms.
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1. Invoice Header: Company logo, document title 'INVOICE', invoice number, and date of issue
2. Seller Information: Legal company name, registered address, VAT number, registration numbers, contact details
3. Customer Information: Customer's legal name, billing address, VAT number if applicable, customer reference number
4. Invoice Details: Description of goods/services, quantities, unit prices, subtotals
5. VAT Breakdown: Detailed breakdown of VAT rates applied and amounts
6. Total Amount: Subtotal, VAT total, and final amount due in EUR
7. Payment Terms: Payment deadline, accepted payment methods, bank account details
8. Legal Notices: Mandatory legal statements under Belgian law including late payment terms
1. Purchase Order Reference: Include when customer has provided a PO number or when required by customer's procurement process
2. Delivery Information: Include for goods-based invoices with shipping details and delivery date
3. Early Payment Discount Terms: Include when offering early payment incentives
4. Project Reference: Include for project-based work or when billing against specific contracts
5. Currency Exchange Information: Include when invoice amount is displayed in multiple currencies
6. VAT Reverse Charge Notice: Include for cross-border EU transactions where reverse charge applies
1. Detailed Time Sheet: For services billed on time basis - breakdown of hours worked
2. Delivery Notes: Copies of signed delivery receipts for goods-based invoices
3. Specification Sheet: Detailed breakdown of products/services when main invoice contains summary only
4. Contract Reference: Copy or extract of contract sections relating to payment terms when required
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Professional Services
Construction
Information Technology
Wholesale Trade
Transportation and Logistics
Consulting
Healthcare
Engineering
Real Estate
Financial Services
Telecommunications
Energy and Utilities
Agriculture
Relevant Teams
Finance
Accounting
Sales Administration
Credit Control
Treasury
Tax
Accounts Receivable
Business Development
Commercial Operations
Legal
Customer Service
Administration
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Chief Financial Officer
Billing Coordinator
Credit Controller
Accounting Manager
Financial Controller
Sales Administrator
Treasury Manager
Tax Manager
Accounts Manager
Business Development Manager
Operations Manager
Procurement Manager
Commercial Director
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