The Gardening Invoice is a formal billing document used in Belgium by professional gardeners, landscaping companies, and horticultural service providers to charge clients for services rendered. It must comply with Belgian VAT legislation (currently 21% for gardening services) and the Belgian Economic Law Code, which mandates specific invoice elements including unique numbering, clear service descriptions, and payment terms. This document type is essential for both service providers and clients as it serves as an official record of services provided, materials used, and associated costs, while also meeting tax reporting requirements. The invoice can be used for both residential and commercial clients, and may include additional elements such as work schedules, material breakdowns, or photographic documentation of completed work.
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1. Invoice Header: Company logo, invoice number, date, and document title
2. Business Details: Legal business name, address, VAT number, registration numbers, and contact information of the service provider
3. Client Information: Full name, address, and if applicable, VAT number of the client
4. Service Details: Itemized list of gardening services provided, including dates of service, quantities, unit prices, and descriptions
5. Financial Summary: Subtotal, VAT calculation (21%), and total amount due
6. Payment Information: Bank account details, payment due date, and accepted payment methods
7. Legal Notices: Mandatory legal mentions required by Belgian law, including late payment terms and applicable interest rates
1. Work Location: Include when service location differs from client's billing address
2. Materials Breakdown: Detailed list of materials used when charging separately for materials
3. Time Log: Breakdown of hours worked when billing is time-based
4. Special Conditions: Any special agreements or conditions relating to the services provided
5. Warranty Information: When providing warranty for specific planted items or installations
1. Photographic Documentation: Before and after photos of completed gardening work
2. Materials Receipt: Copies of receipts for specialized materials purchased specifically for the project
3. Work Order: Copy of original work order or service request if referenced in the invoice
4. Time Sheets: Detailed time sheets when billing is based on hourly work
Relevant legal definitions
Clauses
Relevant Industries
Landscaping and Gardening
Property Management
Facilities Management
Real Estate
Hospitality
Public Sector
Agriculture and Horticulture
Retail (Garden Centers)
Environmental Services
Relevant Teams
Accounting
Finance
Operations
Administration
Billing
Tax
Legal
Customer Service
Sales
Field Operations
Relevant Roles
Gardener
Landscaper
Accounting Manager
Finance Director
Tax Specialist
Accounts Receivable Clerk
Business Owner
Garden Center Manager
Landscape Architect
Operations Manager
Administrative Assistant
Billing Coordinator
Self-Employed Gardener
Financial Controller
Bookkeeper
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