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1. Introduction and Parties: Identifies the employer (data controller) and the employee (data subject), including relevant contact details
2. Purpose of Processing: Clear explanation of why the employer collects and processes employee personal data, listing specific purposes
3. Categories of Personal Data: Detailed list of personal data types that will be collected and processed
4. Legal Basis for Processing: Explanation that consent is one of several legal bases for processing, alongside contractual necessity and legal obligations
5. Data Recipients and Transfers: Information about who will have access to the data and whether data will be transferred outside the EU/EEA
6. Data Retention Period: Information about how long the personal data will be stored
7. Employee Rights: Detailed explanation of GDPR rights including access, rectification, erasure, and data portability
8. Right to Withdraw Consent: Clear statement that consent can be withdrawn at any time and explanation of how to do so
9. DPO Contact Information: Contact details for the Data Protection Officer or responsible person for data protection matters
10. Declaration and Signature: Employee's acknowledgment and signature section confirming informed consent
1. International Data Transfers: Required if employee data will be transferred outside the EU/EEA, detailing transfer mechanisms and safeguards
2. Automated Decision Making: Required if the employer uses automated processing or profiling that affects employees
3. Special Categories of Data: Required if processing sensitive data such as health information or biometric data
4. Monitoring and Surveillance: Required if workplace monitoring or surveillance systems are in place
5. Trade Union Data Processing: Required if processing data related to trade union membership or activities
6. Emergency Contact Processing: Required if collecting and processing emergency contact information for employees
1. Schedule 1 - Detailed Data Categories: Comprehensive list of all personal data categories collected, including examples
2. Schedule 2 - Processing Activities: Detailed matrix of data processing activities, purposes, and legal bases
3. Schedule 3 - Third Party Processors: List of all third-party data processors and their roles
4. Appendix A - Privacy Rights Request Form: Template form for employees to exercise their GDPR rights
5. Appendix B - Consent Withdrawal Form: Template form for withdrawing consent for specific processing activities
6. Appendix C - Data Protection Policy: Company's general data protection policy referenced in the consent form
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Pharmaceuticals
Media and Entertainment
Public Sector
Hospitality
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Human Resources
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Compliance
Information Security
Privacy
Risk Management
Information Technology
Employee Relations
Recruitment
Operations
HR Director
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
HR Manager
Employment Lawyer
Chief Privacy Officer
HR Business Partner
Recruitment Manager
Employee Relations Manager
IT Security Manager
Chief Information Security Officer
Risk Manager
Operations Director
General Counsel
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