The Digital Consent Form is essential for organizations operating in Belgium that process personal data based on consent as their legal basis under GDPR. This document is particularly relevant in the context of increasing digitalization and the need for compliant electronic consent mechanisms. It must align with both the EU GDPR requirements and specific Belgian national laws, including the Belgian Data Protection Act and provisions for electronic signatures. The form should be used whenever organizations need to obtain explicit, informed consent from individuals for data processing activities, ensuring that consent is freely given, specific, informed, and unambiguous. The document typically includes detailed information about data processing activities, data subject rights, and withdrawal mechanisms, while being presented in a clear and accessible format as required by Belgian and EU law.
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1. Data Controller Information: Identity and contact details of the data controller and, where applicable, their representative and Data Protection Officer
2. Purpose of Processing: Clear explanation of why the personal data is being collected and how it will be used
3. Data Categories: Specific list of personal data categories that will be collected and processed
4. Legal Basis: Explanation that consent is the legal basis for processing, and information about the right to withdraw consent
5. Data Subject Rights: Overview of rights under GDPR including access, rectification, erasure, and data portability
6. Data Retention: Information about how long the data will be stored or the criteria used to determine this period
7. Declaration of Consent: Clear statement of consent with specific options for the data subject to indicate their agreement
8. Electronic Signature: Section for electronic signature or digital confirmation of consent, compliant with eIDAS requirements
1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing transfer mechanisms and safeguards
2. Automated Decision Making: Required when processing involves automated decision-making or profiling, explaining the logic and consequences
3. Special Categories of Data: Required when processing sensitive personal data, requiring explicit consent and explaining additional safeguards
4. Third Party Recipients: Required when personal data will be shared with third parties, identifying recipients or categories of recipients
5. Cookie Consent: Required when the processing involves the use of cookies or similar tracking technologies
6. Marketing Preferences: Required when consent is sought for direct marketing purposes, with separate opt-in options
1. Privacy Policy: Detailed privacy policy providing comprehensive information about data processing practices
2. Data Processing Activities: Detailed list of specific processing activities covered by the consent
3. Technical and Security Measures: Description of security measures implemented to protect personal data
4. Third Party Processors List: Detailed list of third-party data processors and their roles, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Technology
E-commerce
Education
Insurance
Telecommunications
Professional Services
Human Resources
Marketing and Advertising
Research and Development
Public Sector
Retail
Media and Entertainment
Relevant Teams
Legal
Compliance
Information Technology
Data Protection
Information Security
Risk Management
Human Resources
Marketing
Customer Service
Digital Operations
Privacy Office
Systems Administration
Project Management
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
Information Security Manager
IT Director
Risk Manager
Digital Operations Manager
Customer Relations Manager
HR Manager
Marketing Manager
Project Manager
Systems Administrator
Database Administrator
Chief Privacy Officer
Chief Information Security Officer
Chief Technology Officer
Chief Legal Officer
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