Employee Exit Form - Austria

Employee Exit Form for Austria

Employee Exit Form Template for Austria

A comprehensive document governed by Austrian labor law that formalizes and documents the termination of employment relationship between an employer and employee. This form serves multiple purposes including documenting the final settlement of accounts, return of company property, termination of access rights, and acknowledgment of ongoing obligations. It ensures compliance with Austrian employment regulations, data protection requirements, and social security obligations while providing a clear record of the completed exit process. The document includes essential information about final payments, outstanding benefits, and necessary administrative actions to be completed by various departmental stakeholders.

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What is a Employee Exit Form?

The Employee Exit Form is a vital document used in Austrian business operations to systematically manage and document the termination of employment relationships. It is required whenever an employee leaves an organization, whether through resignation, dismissal, or mutual agreement. The form ensures compliance with Austrian labor laws, including the Arbeitsrecht, Angestelltengesetz, and relevant data protection regulations. It captures crucial information about final settlements, company property returns, system access terminations, and ongoing obligations. This document serves as an official record of the completed exit process and helps protect both employer and employee interests by clearly documenting all aspects of the employment termination. The form is particularly important in maintaining proper documentation for potential future reference and ensuring all legal and administrative requirements are met during the exit process.

What sections should be included in a Employee Exit Form?

1. Employee Information: Basic details including employee name, ID number, position, department, and duration of employment

2. Termination Details: Information about the type of termination (resignation, dismissal, mutual agreement), effective date, and notice period

3. Final Payment Information: Details of final salary, outstanding vacation days, overtime compensation, and other financial settlements

4. Company Property Return: Checklist of company assets to be returned (ID cards, keys, devices, documents, etc.)

5. System Access Termination: List of IT systems, accounts, and access rights to be deactivated

6. Confidentiality Reminder: Reminder of ongoing obligations regarding confidentiality and trade secrets

7. Handover Requirements: Documentation of work handover status and pending tasks

8. Sign-off Section: Signatures from employee, supervisor, HR representative, and date fields

What sections are optional to include in a Employee Exit Form?

1. Works Council Acknowledgment: Required when works council exists and must be involved in the termination process

2. Non-Compete Confirmation: Include when employee is bound by post-employment competition restrictions

3. Benefits Termination: Details about company benefits cessation, required when employee had specific benefits like company car, phone, insurance

4. Exit Interview Summary: Include when conducting an exit interview as part of the termination process

5. Reference Letter Request: Section for requesting and arranging delivery of employment reference letter (Arbeitszeugnis)

6. Pension Scheme Details: Required when employee participated in company pension schemes

7. Outstanding Training Costs: Include when there are training cost repayment obligations

What schedules should be included in a Employee Exit Form?

1. Company Property Checklist: Detailed inventory list of company property to be returned

2. Final Settlement Calculation: Breakdown of final payment including all adjustments and deductions

3. System Access List: Comprehensive list of all system accounts and access rights to be terminated

4. Handover Documentation: Detailed documentation of ongoing projects and responsibilities to be transferred

5. Post-Employment Obligations: Summary of continuing obligations after employment termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Exit Form?

What sections should be included in a Employee Exit Form?

What sections are optional to include in a Employee Exit Form?

What schedules should be included in a Employee Exit Form?

Authors

Alex Denne

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