Employee Exit Form - Saudi Arabia

Employee Exit Form for Saudi Arabia

Employee Exit Form Template for Saudi Arabia

A standardized form used in Saudi Arabia to document and process an employee's departure from an organization, whether through resignation, termination, or contract completion. This document ensures compliance with Saudi Labor Law requirements and maintains proper records of the exit process, including final settlements, company property returns, and necessary clearances. The form incorporates specific provisions required under Saudi employment regulations, including end-of-service benefit calculations and visa/sponsorship considerations for expatriate workers.

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What is a Employee Exit Form?

The Employee Exit Form serves as a crucial document in Saudi Arabian employment relationships, designed to ensure a structured and compliant process for managing employee departures. It is required whenever an employee leaves the organization, regardless of the reason for departure (resignation, termination, or contract completion). The form helps organizations maintain compliance with Saudi Labor Law requirements, particularly regarding end-of-service benefits, final settlements, and sponsorship obligations for foreign workers. It includes sections for documenting the return of company property, obtaining departmental clearances, and recording final payment calculations. For expatriate employees, it also covers necessary visa and sponsorship transfer or cancellation procedures. The document helps protect both employer and employee interests by creating a clear record of the completion of all exit procedures and mutual obligations.

What sections should be included in a Employee Exit Form?

1. Employee Information: Basic details including employee name, ID number, employee number, department, position, and length of service

2. Termination Details: Last working day, type of termination (resignation/termination/end of contract), notice period details, and handover date

3. Final Settlement Information: Calculation of final salary, end-of-service benefits, outstanding leave balance, and any other dues or deductions

4. Company Property Return Checklist: List of company assets to be returned (ID card, access cards, laptops, phones, etc.) with confirmation of return status

5. Exit Interview Summary: Brief summary of exit interview findings and employee feedback

6. Clearance Signatures: Sign-off sections for relevant department heads confirming no pending issues (IT, Finance, HR, Direct Manager)

What sections are optional to include in a Employee Exit Form?

1. Non-Compete Acknowledgment: To be included when the employee is bound by non-compete obligations, confirming their understanding of post-employment restrictions

2. Visa/Sponsorship Transfer Details: Required only for expatriate employees, including sponsorship cancellation or transfer information

3. Project Handover Details: For employees in critical roles or managing important projects, detailed section for project status and handover information

4. Rehire Eligibility: Optional section for HR to indicate whether the employee is eligible for future rehire

5. Outstanding Loans/Advanced Payments: To be included when there are any outstanding financial obligations to be settled

What schedules should be included in a Employee Exit Form?

1. Final Settlement Calculation Sheet: Detailed breakdown of all payment components including salary, end-of-service benefits, and deductions

2. Company Property Checklist: Detailed inventory list of all company property to be returned with condition assessment

3. Confidentiality Reminder: Summary of ongoing confidentiality obligations and handling of sensitive information

4. Employee Benefits Termination Schedule: Timeline and details for termination of various benefits (health insurance, club memberships, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Exit Form?

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What sections are optional to include in a Employee Exit Form?

What schedules should be included in a Employee Exit Form?

Authors

Alex Denne

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