The Authorization For Release of Information Form is a crucial document used in Austrian business and legal contexts when one party needs to formally authorize the sharing of their personal information with another party. This document is essential for compliance with the General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). It becomes necessary when organizations need to share personal data with third parties, requiring explicit consent from the data subject. The form must detail the scope of information to be shared, the purpose of sharing, and the duration of the authorization, while clearly stating the rights of the data subject, including the right to revoke consent. This document is particularly important in sectors handling sensitive personal data, such as healthcare, finance, and human resources, where information sharing must be carefully documented and controlled.
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1. Data Subject Information: Full identification details of the person whose information will be released (name, address, date of birth, contact information)
2. Authorizing Party Declaration: Clear statement that the person is voluntarily authorizing the release of information, including capacity in which they are acting (self, guardian, etc.)
3. Information Holder Details: Identity and contact information of the organization/person currently holding the information
4. Recipient Details: Identity and contact information of the person/organization to whom the information will be released
5. Information to be Released: Specific description of the information authorized for release, including relevant time periods
6. Purpose of Release: Clear statement of why the information is being released and how it will be used
7. Duration of Authorization: Specific period for which the authorization is valid
8. Rights and Revocation: Statement of the right to revoke authorization and process for doing so
9. Signatures and Date: Space for formal execution of the document, including date and signatures
1. Special Categories of Data: Additional provisions required when releasing sensitive data under GDPR Article 9 (health, religious beliefs, etc.)
2. Third Party Processing: Additional provisions when information will be processed by third parties beyond the immediate recipient
3. International Transfer: Required when information will be transferred outside the EU/EEA
4. Witness Requirements: Section for witness signatures when required for sensitive information or vulnerable data subjects
5. Professional Credentials: Required when the form relates to professional certificates or qualifications
1. Schedule A - Detailed Information List: Itemized list of specific documents or information to be released when too detailed for main form
2. Schedule B - Additional Recipients: List of additional authorized recipients if multiple parties will receive the information
3. Appendix 1 - Identity Verification Documents: Copies or details of identity documents used to verify the authorizing party
4. Appendix 2 - Special Instructions: Any specific handling instructions or restrictions for the released information
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Insurance
Legal Services
Human Resources
Real Estate
Government Services
Telecommunications
Professional Services
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Administration
Data Protection
Records Management
Corporate Governance
Relevant Roles
Data Protection Officer
Compliance Manager
HR Manager
Legal Counsel
Privacy Officer
Records Manager
Information Security Officer
Risk Manager
Administrative Officer
Department Head
Corporate Secretary
Operations Manager
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