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Speaking Engagement Contract Template for South Africa

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Key Requirements PROMPT example:

Speaking Engagement Contract

"I need a Speaking Engagement Contract for a high-profile international keynote speaker delivering a series of three in-person workshops on artificial intelligence in Johannesburg in March 2025, including provisions for video recording rights and international travel arrangements."

Document background
The Speaking Engagement Contract is a essential legal document used when engaging professional speakers for events, conferences, workshops, or other speaking opportunities in South Africa. This contract type is designed to protect both the speaker and the event organizer by clearly defining the scope of services, compensation terms, and mutual obligations. It incorporates relevant South African legislative requirements, including provisions from the Consumer Protection Act, Copyright Act, and where applicable, the Electronic Communications and Transactions Act for virtual events. The document is particularly important in the current business environment where speaking engagements may take various forms (in-person, virtual, or hybrid) and often involve significant financial commitments and complex logistical arrangements. The contract addresses key aspects such as intellectual property rights, recording permissions, cancellation policies, and force majeure provisions, all within the context of South African law.
Suggested Sections

1. Parties: Identification of the Speaker and the Event Organizer, including full legal names and contact details

2. Background: Brief context of the agreement and the speaking engagement

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of the speaking engagement, including topic, duration, and format

5. Date and Venue: Specific details about when and where the speaking engagement will take place

6. Compensation: Details of speaking fees, payment terms, and method of payment

7. Technical Requirements: Specific technical needs for the presentation

8. Intellectual Property Rights: Rights regarding the content of the speech, recordings, and materials

9. Cancellation and Postponement: Terms and conditions for cancellation or rescheduling by either party

10. Force Majeure: Provisions for unforeseen circumstances preventing the engagement

11. Confidentiality: Requirements regarding confidential information

12. General Terms: Standard contractual provisions including notices, entire agreement, and governing law

Optional Sections

1. Travel and Accommodation: Details of travel arrangements and accommodation when the speaker requires transportation and lodging

2. Marketing and Promotion: Terms regarding the use of the speaker's name, image, and biographical information for event promotion

3. Recording Rights: Specific terms for recording, broadcasting, or streaming the presentation

4. Non-Compete: Restrictions on speaking at competing events within a specific timeframe and geographic area

5. Insurance: Requirements for event insurance or speaker's professional liability insurance

6. Virtual Event Terms: Specific provisions for online or virtual speaking engagements

7. Meet and Greet: Terms for additional audience interaction sessions

8. Multiple Session Terms: Additional terms for engagements involving multiple speaking sessions

Suggested Schedules

1. Schedule A - Presentation Details: Detailed outline of the presentation, including timing, format, and content overview

2. Schedule B - Technical Requirements: Comprehensive list of technical specifications and equipment needs

3. Schedule C - Fee Structure: Detailed breakdown of fees, expenses, and payment schedule

4. Schedule D - Marketing Materials: Approved biographical information and photos for promotional use

5. Appendix 1 - Venue Information: Details about the venue, including layout, capacity, and facilities

6. Appendix 2 - Health and Safety Requirements: Specific health and safety protocols to be followed during the engagement

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










































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Relevant Industries

Education

Corporate Training

Entertainment

Professional Services

Technology

Healthcare

Financial Services

Media and Communications

Non-profit

Government

Conferences and Events

Professional Development

Hospitality

Relevant Teams

Legal

Events

Procurement

Human Resources

Learning & Development

Corporate Communications

Public Relations

Conference Management

Speaker Relations

Operations

Marketing

Business Development

Relevant Roles

Event Manager

Conference Coordinator

Professional Speaker

Keynote Speaker

Legal Counsel

Contract Administrator

Procurement Manager

Training Coordinator

HR Manager

Business Development Manager

Speaker Relations Manager

Program Director

Chief Learning Officer

Corporate Communications Manager

Public Relations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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