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Conference Speaker Agreement Template for South Africa

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Key Requirements PROMPT example:

Conference Speaker Agreement

"I need a Conference Speaker Agreement for an international keynote speaker at our virtual tech conference in March 2025, with specific provisions for recording rights and online content distribution."

Document background
The Conference Speaker Agreement serves as a crucial legal instrument for organizations hosting conferences, seminars, or speaking events in South Africa. This document is essential when engaging professional speakers, thought leaders, or subject matter experts for presentations or workshops. It outlines the specific terms of engagement, including speaker duties, organizer responsibilities, compensation, and intellectual property rights, while ensuring compliance with South African legal requirements. The agreement is particularly important for managing risk, setting clear expectations, and protecting both parties' interests. It includes provisions for both in-person and virtual speaking engagements, addressing modern conference formats while maintaining alignment with South African contract law principles and relevant regulations.
Suggested Sections

1. Parties: Identification of the conference organizer and the speaker, including full legal names and contact details

2. Background: Brief context about the conference and purpose of the agreement

3. Definitions: Key terms used throughout the agreement including 'Event', 'Services', 'Materials', etc.

4. Appointment and Scope: Formal appointment of speaker and detailed description of speaking engagement requirements

5. Speaker Obligations: Core responsibilities including presentation delivery, timing, content preparation, and professional conduct

6. Organizer Obligations: Organizer's responsibilities including logistics, technical support, and venue arrangements

7. Fees and Payment: Speaking fees, payment terms, expenses, and reimbursement policies

8. Intellectual Property: Ownership and usage rights of presentation materials and content

9. Confidentiality: Protection of confidential information shared between parties

10. Cancellation and Postponement: Terms for cancellation by either party and consequences

11. Limitation of Liability: Scope of liability and indemnification provisions

12. General Provisions: Standard legal clauses including governing law, notices, and entire agreement

Optional Sections

1. Virtual Event Requirements: Special provisions for online presentations including technical requirements and platform specifications

2. Recording Rights: Terms for recording, streaming, and future use of the presentation

3. International Travel: Additional provisions for international speakers including visa requirements and travel arrangements

4. Marketing and Promotion: Speaker's participation in promotional activities and use of speaker's likeness

5. COVID-19 Protocols: Health and safety requirements for in-person events

6. Insurance: Requirements for professional liability or other insurance coverage

7. Non-Compete: Restrictions on speaking at competing events within specified timeframe and geography

Suggested Schedules

1. Schedule A - Event Details: Specific details about the conference including date, time, venue, and session duration

2. Schedule B - Services Specification: Detailed description of the speaking engagement, including topic, format, and any additional requirements

3. Schedule C - Fee Schedule: Breakdown of fees, payment milestones, and expense policy

4. Schedule D - Technical Requirements: Technical specifications for presentation, audio-visual requirements, or virtual platform details

5. Schedule E - Marketing Materials: Speaker's bio, photo, and approved marketing content

6. Appendix 1 - Code of Conduct: Event's code of conduct and professional behavior expectations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses





































Relevant Industries

Events and Conferences

Education and Training

Professional Services

Corporate Services

Entertainment

Technology

Healthcare

Financial Services

Legal Services

Consulting

Media and Communications

Non-Profit and Associations

Relevant Teams

Legal

Events

Procurement

Human Resources

Marketing

Operations

Corporate Communications

Training and Development

Business Development

Finance

Compliance

Relevant Roles

Event Manager

Conference Coordinator

Professional Speaker

Legal Counsel

Procurement Manager

Program Director

Chief Executive Officer

Training Manager

Human Resources Director

Corporate Communications Manager

Marketing Director

Operations Manager

Contracts Administrator

Business Development Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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