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Company Acceptable Use Policy for the United States

Company Acceptable Use Policy Template for United States

A Company Acceptable Use Policy is a comprehensive document that establishes guidelines and requirements for the appropriate use of an organization's technology resources, including computers, networks, and data systems. This U.S.-focused policy outlines acceptable and prohibited activities, security requirements, and consequences for violations while ensuring compliance with federal and state regulations including CFAA, ECPA, and relevant data privacy laws.

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What is a Company Acceptable Use Policy?

The Company Acceptable Use Policy serves as a critical governance document in the modern digital workplace. It establishes clear boundaries for system usage while protecting both the organization and its users. This policy has become increasingly important with the rise of cyber threats, remote work, and complex regulatory requirements in the United States. The policy needs to address federal regulations such as CFAA and ECPA, while also considering state-specific data privacy laws. Regular updates are necessary to maintain alignment with evolving technology and legal requirements.

What sections should be included in a Company Acceptable Use Policy?

1. Purpose and Scope: Defines the policy's objectives and who it applies to within the organization

2. Definitions: Key terms and concepts used throughout the policy including technical terminology

3. Acceptable Use Guidelines: Core rules and principles for appropriate use of company systems, networks, and resources

4. Prohibited Activities: Specific activities that are explicitly forbidden when using company resources

5. Security Requirements: Basic security measures users must follow including password policies and data protection

6. Monitoring and Privacy: Company's right to monitor system usage and user privacy expectations

7. Enforcement: Consequences of policy violations and disciplinary procedures

What sections are optional to include in a Company Acceptable Use Policy?

1. Industry-Specific Requirements: Additional requirements for regulated industries such as healthcare (HIPAA) or finance (GLBA)

2. Remote Work Provisions: Special rules and requirements for remote system access and use

3. BYOD Policy: Rules and requirements for using personal devices for work purposes

What schedules should be included in a Company Acceptable Use Policy?

1. User Acknowledgment Form: Document for users to sign acknowledging understanding and acceptance of the policy

2. Technical Standards: Detailed technical requirements, standards, and specifications

3. Incident Response Procedures: Step-by-step procedures for handling security incidents or policy violations

4. Approved Software List: Comprehensive list of approved software applications and tools

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Ƶ

Cost

Free to use
Clauses






























Industries

Computer Fraud and Abuse Act (CFAA): Federal law addressing unauthorized access to computer systems, cybercrime, and hacking. Essential for defining prohibited system usage and access restrictions in the AUP.

Electronic Communications Privacy Act (ECPA): Federal legislation governing the monitoring and interception of electronic communications, including the Stored Communications Act. Crucial for defining email and communication monitoring policies.

Digital Millennium Copyright Act (DMCA): Federal copyright law protecting digital content and intellectual property rights. Important for defining policies around content sharing and copyright compliance.

Health Insurance Portability and Accountability Act (HIPAA): Federal healthcare privacy law establishing requirements for protecting medical information. Relevant if the organization handles protected health information.

Children's Online Privacy Protection Act (COPPA): Federal law protecting children's privacy online. Must be considered if the organization collects or processes data from individuals under 13.

State Data Privacy Laws: Various state-specific privacy regulations like CCPA (California) and SHIELD Act (New York). Must be incorporated based on operating jurisdiction.

Payment Card Industry Data Security Standard (PCI DSS): Industry standard for organizations handling credit card information. Essential if the organization processes payment card data.

Gramm-Leach-Bliley Act (GLBA): Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive data. Applicable to financial services organizations.

Federal Information Security Management Act (FISMA): Federal law establishing information security standards for federal agencies and their contractors. Relevant for organizations working with government entities.

National Labor Relations Act: Federal labor law protecting employees' rights to organize and discuss working conditions. Must be considered when developing social media and communication policies.

State Employment Laws: Various state-specific employment regulations affecting workplace privacy and employee monitoring. Must be incorporated based on operating locations.

State Data Breach Notification Laws: State-specific requirements for reporting data breaches and security incidents. Important for defining incident response procedures in the AUP.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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