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Accounting Engagement Letter Template for United States

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Key Requirements PROMPT example:

Accounting Engagement Letter

"Need an Accounting Engagement Letter for my tech startup that covers monthly bookkeeping, tax preparation, and quarterly financial reviews, starting March 2025, with specific emphasis on R&D tax credit documentation."

Document background
The Accounting Engagement Letter serves as the foundational document for professional accounting services in the United States. It is required by professional standards and best practices, providing clear documentation of the agreed-upon services, responsibilities, and terms. This document is essential for establishing the scope of work, managing expectations, and ensuring compliance with regulatory requirements. It protects both the accounting firm and the client by clearly defining the nature of services, limitations, and mutual obligations.
Suggested Sections

1. Purpose of Engagement: Clear statement of the accounting services to be provided and their scope

2. Professional Standards Compliance: Reference to AICPA standards, SSARS, and other applicable professional requirements

3. Client Responsibilities: Detailed outline of client's obligations including information provision and cooperation

4. Firm Responsibilities: Specific duties and commitments of the accounting firm

5. Fee Structure and Payment Terms: Compensation details, billing arrangements, and payment conditions

6. Timeline and Deliverables: Expected duration, key milestones, and specific deliverables

7. Confidentiality and Privacy: Terms regarding data protection and confidential information handling

8. Termination Provisions: Conditions and procedures for ending the engagement

Optional Sections

1. Additional Services: Optional services beyond the core engagement scope, included when offering multiple service tiers

2. Dispute Resolution: Specific procedures for handling disagreements, typically included for complex engagements

3. Third-Party Access: Terms for sharing information with third parties, included when multiple stakeholders are involved

4. Electronic Communication Consent: Terms for electronic communication and document sharing, included when significant digital interaction is expected

Suggested Schedules

1. Schedule A - Fee Schedule: Detailed breakdown of fees, rates, and payment structure

2. Schedule B - Service Timeline: Detailed project timeline with specific deadlines and milestones

3. Schedule C - Required Documentation: Comprehensive list of documents and information required from the client

4. Schedule D - Professional Standards Reference: Detailed reference to applicable professional standards and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

AICPA Standards: American Institute of Certified Public Accountants Professional Standards that govern the conduct and responsibilities of accounting professionals

SSARS: Statements on Standards for Accounting and Review Services which provide guidance for accountants performing review and compilation engagements

Sarbanes-Oxley Act: 2002 federal law that established enhanced standards for public company boards, management, and accounting firms, particularly relevant if dealing with public companies

IRS Circular 230: Treasury Department regulations governing practice before the IRS, including requirements for tax advice and documentation

State Board Regulations: Specific regulations set by State Boards of Accountancy that govern CPA practice within each state jurisdiction

GAAP: Generally Accepted Accounting Principles - the standard framework of guidelines for financial accounting and reporting

GAAS: Generally Accepted Auditing Standards - systematic guidelines used by auditors when conducting audits

Professional Code of Conduct: Ethical and professional guidelines established by accounting bodies that CPAs must follow in their practice

GLBA: Gramm-Leach-Bliley Act requirements for privacy and data protection in financial services, including accounting practices

Liability Requirements: Professional liability considerations including state-specific limitations and insurance requirements for accounting practices

Documentation Standards: Requirements for record retention, documentation methods, and electronic communication standards in accounting practice

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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