The Reservation Cancellation Letter serves as an essential document in Singapore's business landscape, particularly in sectors involving advance bookings and reservations. This formal communication tool ensures clear documentation of cancellation requests while adhering to Singapore's Consumer Protection (Fair Trading) Act and relevant contract laws. The letter typically includes booking details, cancellation reasons, and refund requests where applicable. It protects both the customer's rights and the service provider's interests by creating a clear paper trail and helping avoid potential disputes. This document is particularly crucial in Singapore's highly regulated business environment, where formal documentation of such transactions is often required for legal and administrative purposes.
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Key Requirements PROMPT example:
Reservation Cancellation Letter
"I need a Reservation Cancellation Letter for my hotel booking at Marina Bay Sands Singapore for March 15-20, 2025, citing medical reasons, and I need to request a full refund of my $2,000 deposit."
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OR
1. Sender Details: Full name, address, and contact information of the person cancelling
2. Recipient Details: Name and address of the business/entity receiving the cancellation
3. Reservation Details: Original booking reference, dates, and service type
4. Cancellation Statement: Clear statement of intention to cancel
5. Date: Date of the cancellation letter
1. Reason for Cancellation: Explanation of cancellation circumstances, if relevant or required
2. Refund Request: Details of any deposit or payment refund being requested
3. Supporting Documentation: Reference to any attached documents supporting the cancellation
1. Original Booking Confirmation: Copy of the original reservation confirmation
2. Payment Records: Proof of payments made for the reservation
3. Supporting Documents: Any relevant documentation supporting the cancellation (e.g., medical certificates)
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