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The Reservation Cancellation Letter is a crucial document used when a customer needs to formally cancel a previously made reservation or booking in India. This document type is essential in maintaining clear communication between parties and ensuring proper documentation of the cancellation request. The letter should comply with Indian contract law, particularly the Indian Contract Act, 1872, and the Consumer Protection Act, 2019. It serves multiple purposes: officially documenting the cancellation request, establishing the date of cancellation for refund purposes, and providing a paper trail for both parties. The Reservation Cancellation Letter typically includes booking details, cancellation reasons, refund requests, and relevant supporting information, making it a valuable tool for both customers and service providers in managing reservation cancellations effectively.

1. Sender's Details: Full name, address, contact information, and customer/reservation ID of the person cancelling the reservation

2. Recipient's Details: Name and address of the hotel/venue, including specific department or person handling reservations

3. Date: Current date when the cancellation letter is being written

4. Subject Line: Clear indication that this is a reservation cancellation, including booking reference number

5. Reservation Details: Original booking details including dates, room type, number of guests, and any other relevant booking information

6. Cancellation Statement: Clear and explicit statement of intention to cancel the reservation

7. Reason for Cancellation: Brief explanation of why the reservation is being cancelled

8. Refund Request: Details of any advance payments made and request for refund as per cancellation policy

9. Closing: Professional closing statement with signature and contact information