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Gross Misconduct Dismissal Letter Template for Singapore

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Key Requirements PROMPT example:

Gross Misconduct Dismissal Letter

"I need a Gross Misconduct Dismissal Letter for an employee who has been caught stealing company funds, with immediate termination effective January 15, 2025, and need to ensure all confidentiality clauses are particularly strong as they had access to sensitive financial data."

Document background
A Gross Misconduct Dismissal Letter is a critical document used when terminating employment due to serious breaches of workplace conduct or policy. Under Singapore law, this document must detail the specific misconduct, reference relevant policies or regulations breached, and outline the immediate termination terms. The letter should comply with the Employment Act and Tripartite Guidelines, particularly regarding fair dismissal practices. This document is typically issued following a thorough investigation and should include clear documentation of the misconduct, final payment details, and any post-employment obligations.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department and other relevant employee information

2. Date of Dismissal: Effective date of termination of employment

3. Description of Misconduct: Detailed account of the gross misconduct incident(s) with specific dates and events

4. Basis for Dismissal: Reference to relevant company policies, employment terms violated, and applicable laws

5. Final Payment Details: Information about final salary, unused leave, and other entitlements or deductions

6. Company Property Return: List of items to be returned and deadline for return

Optional Sections

1. Appeal Process: Details of appeal rights and process, included when company policy allows for appeals

2. Post-Employment Restrictions: Reminder of non-compete or confidentiality obligations, included when employment contract contains such clauses

3. Reference Policy: Company's position on providing references, included when company has specific reference policies

Suggested Schedules

1. Investigation Report: Summary of investigation findings and evidence supporting the dismissal decision

2. Final Payment Calculation: Detailed breakdown of final payment including all entitlements and deductions

3. Company Property Checklist: Comprehensive list of company assets to be returned with current status

4. Previous Warnings: Copies of any relevant previous warnings or disciplinary actions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, particularly Section 14 regarding dismissal, requirements for termination of employment, and notice period requirements for dismissal cases

Tripartite Guidelines on Fair Employment Practices: Guidelines established by tripartite partners (MOM, NTUC, SNEF) covering fair and responsible termination procedures, proper documentation requirements, and non-discriminatory practices in employment

Tripartite Guidelines on Wrongful Dismissal: Specific guidelines defining wrongful dismissal, legitimate grounds for dismissal, and procedural fairness requirements that employers must follow when terminating employment

Employment Claims Act 2016: Legislation establishing dispute resolution mechanisms and employee's rights to challenge dismissal through proper channels

Personal Data Protection Act 2012: Legislation governing the handling of personal information in dismissal documentation and data privacy requirements during the termination process

Due Process Requirements: Documentation of misconduct, evidence gathering, prior warnings if any, and ensuring proper investigation procedures are followed before dismissal

Post-Termination Obligations: Requirements regarding final payment calculations, return of company property, ongoing confidentiality obligations, and post-employment restrictions

Appeal Rights: Employee's right to appeal against the dismissal decision and the proper procedures for handling such appeals

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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