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Disciplinary Action Letter
"I need a Disciplinary Action Letter for an employee who has repeatedly violated our company's attendance policy despite verbal warnings, and I want to issue a formal written warning that outlines the consequences of further violations, including possible termination."
1. Letter Header: Company letterhead, date, employee details, and reference number
2. Subject Line: Clear statement of disciplinary action type
3. Incident Description: Detailed account of the misconduct or performance issue
4. Previous Warnings: Reference to any prior warnings or disciplinary actions
5. Action Taken: Clear statement of the disciplinary measure being implemented
6. Expected Improvement: Clear outline of expected behavior or performance changes
7. Consequences: Statement of potential further actions if improvement not shown
8. Appeal Rights: Information about the employee's right to appeal
1. Investigation Summary: Summary of investigation process and findings - used for complex cases requiring formal investigation
2. Performance Improvement Plan: Detailed plan for improvement with timelines - used for performance-related issues rather than misconduct
3. Union Representative Notice: Reference to union involvement - required when employee is a union member
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action
2. Previous Warning Letters: Copies of previous warning letters referenced
3. Company Policies: Relevant sections of company policies that were violated
4. Performance Records: Relevant performance reviews or incident reports
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