The Gross Misconduct Dismissal Letter is a critical document used when terminating employment immediately due to serious misconduct under Malaysian employment law. It should be used only after a proper investigation has been conducted and the employer has sufficient evidence of gross misconduct that breaches the employment contract or company policies. The letter must comply with the Employment Act 1955, Industrial Relations Act 1967, and relevant case law from the Malaysian Industrial Court. It serves as official documentation of the termination decision, outlining the specific misconduct, investigation findings, and final arrangements. This document is particularly important as it may be subject to scrutiny in potential unfair dismissal claims, making it essential that it demonstrates adherence to principles of natural justice and proper procedural requirements.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a termination letter for gross misconduct
3. Introduction: Reference to previous disciplinary hearing/investigation and date
4. Details of Misconduct: Specific details of the gross misconduct incident(s) with dates and evidence references
5. Investigation Findings: Summary of investigation process and findings that led to the decision
6. Termination Decision: Clear statement of immediate termination due to gross misconduct
7. Legal Basis: Reference to relevant employment contract clauses and company policies that define and prohibit the misconduct
8. Final Arrangements: Instructions regarding return of company property, final paycheck, and exit procedures
9. Right of Appeal: Information about the employee's right to appeal the decision and the process to do so
1. Previous Warnings: Include if there were prior documented warnings or disciplinary actions
2. Union Representative Reference: Include if employee had union representation during the disciplinary process
3. Security Measures: Include if immediate security escort or system access termination is required
4. Non-Compete Reminder: Include if employee is bound by post-employment restrictions
5. Benefits Information: Include if there are specific company benefits that need addressing
6. Legal Notice: Include if specific legal requirements or prohibitions need to be emphasized
1. Investigation Report Summary: Summary of the formal investigation findings and evidence
2. Meeting Minutes: Minutes from disciplinary hearing(s) and any follow-up meetings
3. Evidence List: List of all evidence considered in making the dismissal decision
4. Company Property Checklist: List of company items to be returned and deadline for return
5. Final Payment Calculation: Breakdown of final payment including any statutory deductions
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Financial Services
Technology
Retail
Healthcare
Construction
Education
Hospitality
Professional Services
Telecommunications
Energy
Transportation
Mining
Agriculture
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Industrial Relations
Employee Relations
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Department Head
Line Manager
Operations Director
General Manager
Managing Director
CEO
Regional Manager
Country Manager
Compliance Officer
Employee Relations Manager
HR Business Partner
Industrial Relations Manager
Find the exact document you need
Letter Of Reprimand For Employee Behavior
A formal disciplinary document used in Malaysian workplaces to address employee misconduct and policy violations, compliant with Malaysian employment law.
Download
Disciplinary Action Insubordination Letter
A formal disciplinary letter under Malaysian employment law addressing employee insubordination, outlining the incident, consequences, and required corrective actions.
Download
No Disciplinary Action Taken Letter
A formal Malaysian employment document confirming that no disciplinary action will be taken following a workplace investigation.
Download
Letter For Demotion
A formal document under Malaysian employment law that communicates and records an employee's demotion, including changes to position and terms of employment.
Download
Gross Misconduct Warning Letter
A formal warning letter under Malaysian law addressing instances of gross misconduct in employment, documenting serious violations and potential consequences.
Download
Internal Referral Letter
A formal internal communication document used in Malaysian organizations for referring matters or employees between departments, compliant with local employment laws.
Download
Final Warning Letter For Misconduct
A formal final warning document issued to employees for misconduct under Malaysian employment law, serving as the last step before potential termination.
Download
Employee Suspension Without Pay Letter
A formal notice under Malaysian law informing an employee of their temporary suspension from work without pay, including grounds, duration, and conditions.
Download
Gross Misconduct Dismissal Letter
A Malaysian law-compliant termination letter template for immediate dismissal due to gross misconduct, incorporating required legal elements and procedural fairness requirements.
Download
Disciplinary Investigation Outcome Letter
A formal communication under Malaysian employment law that outlines the findings and outcomes of a workplace disciplinary investigation, including any resulting disciplinary actions.
Download
Disciplinary Appeal Outcome Letter
A formal letter used in Malaysian employment context to communicate the outcome of an employee's disciplinary appeal, including the decision and next steps.
Download
Attendance Discipline Letter
A formal warning letter addressing employee attendance issues under Malaysian employment law and company policies.
Download
Written Warning Letter For Disrespectful Behavior
A formal warning letter under Malaysian employment law addressing workplace disrespectful behavior, documenting incidents and specifying required behavioral improvements.
Download
Negligence At Work Warning Letter
A formal warning document under Malaysian law addressing workplace negligence, detailing specific incidents and required corrective actions.
Download
Letter Of Reprimand For Poor Work Performance
A formal written warning document under Malaysian employment law addressing poor work performance, outlining performance issues and improvement requirements.
Download
Letter Of Reprimand
A formal disciplinary document used in Malaysian employment context to address and document employee misconduct or performance issues, serving as an official warning under Malaysian employment law.
Download
Letter Inviting Employee To Investigation Meeting
A formal Malaysian employment document inviting an employee to attend an investigation meeting regarding potential workplace misconduct, ensuring compliance with local employment laws.
Download
Indefinite Suspension Letter
A formal notice of indefinite work suspension under Malaysian employment law, detailing suspension terms and conditions.
Download
Letter Of Suspension For Insubordination
A formal notification of employment suspension for insubordination under Malaysian employment law, outlining suspension terms and conditions.
Download
First Warning Letter For Absenteeism
A formal first warning letter addressing employee absenteeism under Malaysian employment law, documenting unauthorized absences and required corrective actions.
Download
Recommendation Letter For Disciplinary Action
A formal Malaysian employment document recommending disciplinary action against an employee, compliant with local employment laws and regulations.
Download
Cash Shortage Disciplinary Warning Letter
A Malaysian-compliant disciplinary warning letter addressing workplace cash shortage incidents and outlining corrective actions and consequences.
Download
Reprimand Letter For Tardiness
A formal written warning document under Malaysian employment law addressing employee tardiness, detailing incidents and expected corrections.
Download
Disciplinary Hearing Outcome Letter
A formal document under Malaysian law communicating disciplinary hearing results and actions to an employee, detailing findings and consequences.
Download
Letter Of Dismissal For Theft
A formal termination letter used in Malaysia to dismiss an employee for theft, following Malaysian employment law requirements and documenting the grounds for dismissal.
Download
Formal Letter Of Reprimand
A formal disciplinary document used under Malaysian employment law to address and document employee misconduct or performance issues.
Download
Letter Of Suspension
A formal Malaysian employment document temporarily removing an employee from workplace duties, either for disciplinary reasons or pending investigation, in compliance with local employment laws.
Download
Letter Of Dismissal For Poor Performance
A Malaysian law-compliant termination letter documenting employment cessation due to poor performance, including legal requirements and final settlement terms.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)