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Internal Referral Letter Template for Malaysia

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Key Requirements PROMPT example:

Internal Referral Letter

"I need an Internal Referral Letter to transfer an IT specialist from our Kuala Lumpur office to the cybersecurity department in Penang by March 2025, including details about their current project commitments and technical expertise."

Document background
The Internal Referral Letter is a crucial document in Malaysian corporate operations, designed to facilitate efficient internal communication and maintain proper documentation trails. It is commonly used when there is a need to refer an employee, matter, or issue from one department to another within the organization. The document must comply with Malaysian legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, particularly when handling personal or sensitive information. Internal Referral Letters typically include details such as the purpose of referral, relevant background information, required actions, and any applicable deadlines. They are essential for maintaining clear communication channels, ensuring accountability, and creating proper documentation for internal processes.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and internal routing details

2. Recipient Details: Name, designation, and department of the receiving party

3. Subject Line: Clear and specific subject indicating the nature of the referral

4. Purpose Statement: Brief introduction stating the main purpose of the referral

5. Employee/Matter Details: Relevant details about the employee or matter being referred

6. Referral Context: Background information and reason for the referral

7. Action Required: Clear statement of what action is expected from the recipient

8. Sender's Information: Name, designation, department, and contact details of the sender

Optional Sections

1. Urgency Indicator: Used when the referral requires immediate or time-sensitive attention

2. Confidentiality Notice: Added when the referral contains sensitive or confidential information

3. Previous Communications: Reference to any prior relevant communications when applicable

4. CC List: List of other departments or individuals copied in the referral when needed

5. Timeline Requirements: Specific deadlines or timeline expectations when applicable

6. Supporting Documentation Notice: Used when attachments or additional documents are included

Suggested Schedules

1. Attachment A - Supporting Documents: Any relevant documents supporting the referral (e.g., performance reports, medical certificates, etc.)

2. Attachment B - Previous Correspondence: Copies of relevant previous communications or documentation

3. Attachment C - Forms: Any required internal forms that need to be processed as part of the referral

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Healthcare

Financial Services

Manufacturing

Technology

Education

Retail

Professional Services

Construction

Telecommunications

Public Sector

Hospitality

Energy

Relevant Teams

Human Resources

Operations

Administration

Legal

Compliance

Employee Relations

Talent Management

Department Management

Corporate Communications

Quality Assurance

Project Management Office

Internal Audit

Relevant Roles

Human Resources Manager

Department Head

Division Director

Compliance Officer

Operations Manager

Employee Relations Manager

Administrative Manager

Project Manager

Line Manager

Talent Development Manager

Department Supervisor

Branch Manager

Regional Director

Chief Operating Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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