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Internal Referral Letter
"I need an Internal Referral Letter to transfer an IT specialist from our Kuala Lumpur office to the cybersecurity department in Penang by March 2025, including details about their current project commitments and technical expertise."
1. Header Information: Company letterhead, date, reference number, and internal routing details
2. Recipient Details: Name, designation, and department of the receiving party
3. Subject Line: Clear and specific subject indicating the nature of the referral
4. Purpose Statement: Brief introduction stating the main purpose of the referral
5. Employee/Matter Details: Relevant details about the employee or matter being referred
6. Referral Context: Background information and reason for the referral
7. Action Required: Clear statement of what action is expected from the recipient
8. Sender's Information: Name, designation, department, and contact details of the sender
1. Urgency Indicator: Used when the referral requires immediate or time-sensitive attention
2. Confidentiality Notice: Added when the referral contains sensitive or confidential information
3. Previous Communications: Reference to any prior relevant communications when applicable
4. CC List: List of other departments or individuals copied in the referral when needed
5. Timeline Requirements: Specific deadlines or timeline expectations when applicable
6. Supporting Documentation Notice: Used when attachments or additional documents are included
1. Attachment A - Supporting Documents: Any relevant documents supporting the referral (e.g., performance reports, medical certificates, etc.)
2. Attachment B - Previous Correspondence: Copies of relevant previous communications or documentation
3. Attachment C - Forms: Any required internal forms that need to be processed as part of the referral
Authors
Healthcare
Financial Services
Manufacturing
Technology
Education
Retail
Professional Services
Construction
Telecommunications
Public Sector
Hospitality
Energy
Human Resources
Operations
Administration
Legal
Compliance
Employee Relations
Talent Management
Department Management
Corporate Communications
Quality Assurance
Project Management Office
Internal Audit
Human Resources Manager
Department Head
Division Director
Compliance Officer
Operations Manager
Employee Relations Manager
Administrative Manager
Project Manager
Line Manager
Talent Development Manager
Department Supervisor
Branch Manager
Regional Director
Chief Operating Officer
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