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The Reprimand Letter For Tardiness is a crucial document in Malaysian workplace discipline, governed by the Employment Act 1955 and related employment regulations. It is typically issued when an employee demonstrates a pattern of late arrivals or after verbal warnings have proven ineffective. The document serves multiple purposes: it formally documents the tardiness issue, communicates clear expectations for improvement, and establishes a record for potential future disciplinary actions. This letter should be used as part of a progressive disciplinary approach, ensuring fair treatment while maintaining professional standards. Malaysian law requires clear documentation of misconduct and fair warning before more severe disciplinary actions, making this document an essential tool in proper HR management.

1. Letter Header: Company letterhead, date, reference number, and formal letter formatting

2. Recipient Details: Employee's full name, position, department, and employee ID

3. Subject Line: Clear indication that this is a reprimand letter for tardiness

4. Specific Incident Details: Dates and times of late arrivals, including how late the employee was

5. Reference to Company Policy: Citation of relevant company policies regarding attendance and punctuality

6. Impact Statement: Description of how the tardiness affects the workplace, team, and company operations

7. Expected Correction: Clear statement of expected behavior and timeline for improvement

8. Consequences: Statement of potential consequences if the behavior continues

9. Closing: Formal closing with signature block for relevant authority