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Donation Invoice Template for Singapore

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Key Requirements PROMPT example:

Donation Invoice Template

I need a Donation Invoice Template for my registered charity in Singapore that handles both cash and in-kind donations, with specific fields for tax-deductible contributions and donor recognition preferences for our upcoming fundraising campaign in March 2025.

Document background
The Donation Invoice Template is essential for Singapore-based organizations receiving charitable contributions. It serves multiple purposes: providing donors with official documentation for tax deductions, helping organizations maintain accurate donation records, and ensuring compliance with Singapore's regulatory requirements. This document is particularly crucial for Institutions of Public Character (IPCs) and registered charities that need to issue tax-deductible receipts. The template includes donor details, donation amount or description of in-kind gifts, tax reference numbers, and other information required by IRAS and the Commissioner of Charities.
Suggested Sections

1. Invoice Header: Organization details, IPC status (if applicable), registration numbers, reference number and date

2. Donor Information: Name, contact details, and identification/registration numbers for tax purposes

3. Donation Details: Amount, date, payment method, and purpose of donation

4. Tax Information: Tax deduction eligibility and relevant reference numbers

5. Authentication: Authorized signature, organization stamp, and certification of receipt

Optional Sections

1. Project Specifics: Details of specific project or cause when donation is earmarked for restricted use

2. In-Kind Donation Details: Description and valuation of non-monetary donations, including method of valuation

3. Terms and Conditions: Specific conditions attached to the donation and any restrictions on its use

Suggested Schedules

1. Valuation Certificate: Professional valuation documentation for in-kind donations

2. Tax Relief Documentation: Additional forms and certificates required for tax deduction claims

3. Gift Acceptance Policy: Organization's policy regarding acceptance and processing of donations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Industries

Income Tax Act (Chapter 134): Key legislation governing tax aspects of donations including tax deduction eligibility, IPC status requirements, record-keeping obligations, and documentation requirements for tax-deductible donations

Charities Act (Chapter 37): Primary legislation governing charitable organizations, including registration requirements, disclosure obligations, and rules for fundraising and donation collection

Goods and Services Tax Act (Chapter 117A): Legislation covering GST implications for donations, registration requirements, and documentation requirements for GST purposes

Personal Data Protection Act 2012 (PDPA): Legislation governing the collection and handling of donor information, including data protection obligations and consent requirements

Electronic Transactions Act (Chapter 88): Legislation governing the validity of electronic records and signatures, and requirements for electronic invoicing

Contract Law (Common Law): Common law principles governing contract formation, terms and conditions, and legal enforceability of agreements

Commissioner of Charities Guidelines: Regulatory guidelines issued by the Commissioner of Charities for charitable organizations and donation handling

IRAS Guidelines: Guidelines issued by the Inland Revenue Authority of Singapore regarding tax treatment of donations and related documentation requirements

Accounting Standards for Charities: Standards governing the accounting treatment and reporting of donations for charitable organizations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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