The Commercial Lease Cancellation Letter serves as a crucial document in Singapore's commercial property sector, providing a formal means to terminate a lease agreement before its intended end date. This document is typically used when either the landlord or tenant needs to end the lease early due to various circumstances such as business restructuring, relocation, or mutual agreement. It must comply with Singapore's legal framework, particularly the Civil Law Act and Landlord and Tenant Act, and should include specific details about the property, parties involved, effective termination date, and any financial settlements required.
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1. Sender and Recipient Details: Full names, addresses, and contact information of both parties and company details if applicable
2. Original Lease Reference: Date and details of the original lease agreement including property address and tenancy terms
3. Notice of Cancellation: Clear statement of intent to cancel the lease and the effective termination date
4. Property Handover: Details regarding the return of the property, inspection requirements, and key return process
5. Financial Settlement: Information about final rent payment, security deposit return, and settlement of utilities
1. Reason for Cancellation: To be included when cancellation is due to specific circumstances or mutual agreement that need to be documented
2. Mutual Release: Statement releasing both parties from future obligations, to be included when agreed by both parties
3. Reinstatement Works: Details of any required property restoration works, to be included if specified in original lease
4. Forwarding Address: New contact details for future correspondence, to be included if tenant is relocating
1. Property Inspection Report: Detailed report documenting the condition of the property at termination
2. Settlement Statement: Itemized list of all financial settlements including deposit return and outstanding payments
3. Handover Checklist: Comprehensive list of items to be returned including keys, access cards, and other property-specific items
4. Utility Account Closure Details: List of utility accounts to be closed or transferred with final meter readings
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