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Meeting Minutes are the official written record of what happened during a business meeting. They capture key decisions, discussions, and actions agreed upon by the participants. In Singapore, companies must keep proper minutes for all board meetings and general meetings under the Companies Act.

Beyond legal compliance, good minutes protect organizations by documenting important company decisions and who made them. They track assigned tasks, serve as a reference for absent members, and help resolve any future disputes about what was decided. For listed companies in Singapore, minutes need to be detailed enough to show how the board exercised its duties under the Code of Corporate Governance.

Create Meeting Minutes any time your organization holds board meetings, shareholder meetings, or other significant corporate gatherings. Under Singapore's Companies Act, all companies must record minutes for their Annual General Meetings (AGMs) and board meetings. This requirement applies to both private and public companies.

Minutes are especially important during major company decisions like mergers, leadership changes, or policy updates. They protect your company when facing audits, legal disputes, or regulatory reviews. Singapore's corporate governance rules require detailed minutes showing how boards fulfill their duties, particularly for listed companies and financial institutions regulated by MAS.

• General Meeting Minutes: Standard format for AGMs and EGMs, focusing on shareholder decisions and company-wide matters
• Meeting Minutes With Action Items: Detailed format tracking specific tasks, responsibilities, and deadlines from board or committee meetings
• Closing Minutes Of Meeting: Summarizes final decisions and wrap-up items for project completions or formal meeting conclusions
• Meeting Minutes Form: Structured template for routine operational meetings with preset sections
• Mail For Minutes Of Meeting: Email format for circulating draft minutes for review and approval

• Company Secretary: Usually responsible for drafting and maintaining Meeting Minutes, ensuring compliance with Singapore's Companies Act requirements
• Board Members: Review, provide input, and approve minutes of board meetings; their signatures validate the document's accuracy
• Chairperson: Signs off on final minutes, often leads the meeting, and ensures proper documentation of key discussions
• Shareholders: Have access to AGM minutes and rely on them for tracking company decisions and governance
• Regulatory Bodies: Including ACRA and SGX for listed companies, may review minutes during audits or investigations
• Legal Counsel: Often reviews minutes for legal compliance and uses them as evidence in corporate matters

• Meeting Details: Record date, time, location, and type of meeting (board, AGM, etc.)
• Attendance List: Note all present members, apologies, and guests, including their roles
• Agenda Items: Prepare a clear outline of topics to be discussed, following any pre-circulated agenda
• Key Discussions: Capture major points, decisions made, and voting results during the meeting
• Action Items: Document assigned tasks, responsible parties, and deadlines
• Supporting Documents: Collect and reference any presentations or reports discussed
• Approval Process: Circulate draft minutes promptly for review and get chairperson's signature
• Filing System: Maintain organized records as required by Singapore's Companies Act

• Meeting Identification: Company name, registration number, meeting type, date, time, and venue
• Quorum Statement: Confirmation that required minimum attendance was met per company constitution
• Attendance Record: Full names and designations of all present, absent with apology, and invited guests
• Previous Minutes: Confirmation of previous meeting's minutes approval and any matters arising
• Resolution Details: Exact wording of resolutions, voting results, and objections if any
• Discussion Summary: Key points discussed, decisions made, and rationale for major decisions
• Closing Elements: Time of adjournment, next meeting date, chairperson's signature, and company secretary's attestation

Meeting Minutes differ significantly from Board Minutes in several key aspects, though they're often confused. While both document corporate meetings, their scope and requirements vary under Singapore's Companies Act.

• Scope and Coverage: Meeting Minutes cover any formal organizational meeting (AGMs, EGMs, committee meetings), while Board Minutes specifically document board of directors' meetings and decisions
• Legal Requirements: Board Minutes must include detailed records of directors' deliberations and compliance with fiduciary duties, while general Meeting Minutes can be more focused on decisions and outcomes
• Access Rights: Board Minutes are typically confidential and accessible only to directors and authorized personnel, while general Meeting Minutes may be available to broader stakeholder groups
• Filing Requirements: Board Minutes have stricter retention requirements and may need specific filing with ACRA, while general Meeting Minutes follow standard corporate record-keeping rules