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Legal Templates
Minutes Of Meeting To Appoint New Director

Minutes Of Meeting To Appoint New Director for Singapore

Minutes Of Meeting To Appoint New Director Template for Singapore

A formal record of a board meeting conducted under Singapore law, documenting the appointment of a new director to the company's board. The document captures the meeting proceedings, including the formal resolution for appointment, verification of the director's eligibility, and compliance with both the Companies Act and the company's constitution. It serves as official evidence of the appointment and forms part of the company's statutory records.

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What is a Minutes Of Meeting To Appoint New Director?

Minutes Of Meeting To Appoint New Director is a crucial corporate governance document required under Singapore's Companies Act (Cap. 50). It is used whenever a new director is appointed to a company's board, whether to fill a vacancy or expand the board's composition. The document must include specific details such as meeting attendance, resolutions passed, and confirmation of the appointee's eligibility. It forms the basis for mandatory ACRA filings and serves as official evidence of the appointment process's compliance with legal requirements and the company's constitution.

What sections should be included in a Minutes Of Meeting To Appoint New Director?

1. Meeting Details: Date, time, venue, and type of meeting (whether Board Meeting or General Meeting)

2. Attendance: List of present and absent directors, confirmation of quorum being present

3. Chairperson: Identity of meeting chair and confirmation of appointment as chairperson

4. Notice and Quorum: Confirmation that proper notice was given and quorum requirements were met

5. Resolution to Appoint: Formal resolution text for director appointment including director's full details

6. Closure: Time of meeting conclusion and signature block for chairperson

What sections are optional to include in a Minutes Of Meeting To Appoint New Director?

1. Previous Minutes: Confirmation of previous meeting minutes when there are matters arising to be addressed

2. Director's Qualifications: Details of new director's qualifications and experience, used when required by industry regulations

3. Additional Appointments: Section for additional appointments to board committees or specific roles

4. Regulatory Notifications: Section detailing required regulatory notifications for regulated industries

What schedules should be included in a Minutes Of Meeting To Appoint New Director?

1. Director's Consent to Act: Signed form indicating the new director's acceptance of appointment

2. Director's Identification Documents: Copies of identification documents and proof of residential address

3. Declaration of Interests: Form detailing new director's interests in other companies and potential conflicts

4. Form 45: Copy of ACRA Notice of Appointment of Director submission form

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Singapore

Publisher

Ƶ

Document Type

Meeting Minutes

Sector

Corporate Governance

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Companies Act Section 145: Requirements governing the appointment of directors in Singapore companies

Companies Act Section 149: Statutory requirements and qualifications for directorship in Singapore

Companies Act Section 171: Legal requirements for passing directors' resolutions

Companies Act Section 173: Requirements for recording and maintaining minutes of proceedings

Company Constitution: Company's internal rules regarding director appointments, quorum requirements, notice periods, and voting procedures

Singapore Code of Corporate Governance: Corporate governance guidelines applicable to listed companies in Singapore

MAS Guidelines: Additional regulatory requirements for financial institutions regulated by the Monetary Authority of Singapore

ACRA Form 45: Mandatory filing requirement for Notice of Appointment of Director, must be submitted within 14 days

Director Independence Requirements: Criteria for determining director independence, particularly relevant for listed companies

Fit and Proper Criteria: Assessment criteria for director suitability, especially important in regulated industries

Disclosure Requirements: Obligations for directors to disclose interests and conflicts

Director Eligibility Criteria: Basic requirements including minimum age of 18 years and local residency requirement for at least one director

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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