The Meeting Minutes Short Form is a essential corporate governance document used in Singapore to record key aspects of formal meetings efficiently. This streamlined format is particularly useful for routine meetings where detailed discussion records aren't necessary. It fulfills statutory requirements under the Companies Act while maintaining brevity. The document typically includes meeting details, attendance, decisions made, and action items, serving as both a legal record and operational tool for tracking organizational decisions and commitments.
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1. Meeting Details: Date, time, venue, type of meeting
2. Attendance: List of attendees, apologies, and quorum confirmation
3. Previous Minutes: Confirmation of previous minutes (if applicable)
4. Agenda Items: Key discussion points and decisions made
5. Action Items: Tasks assigned and responsible parties
1. Voting Results: Used when formal votes are taken during meeting
2. Next Meeting: Include when next meeting date is set
3. Special Notations: For recording conflicts of interest or special circumstances
1. Attendance Register: Detailed sign-in sheet with signatures
2. Supporting Documents: Any presentations or documents discussed
3. Proxy Forms: If proxy voting was used
Relevant legal definitions
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