First Meeting Minutes are a mandatory document required under Singapore's Companies Act for newly incorporated companies. These minutes document the first formal meeting of the board of directors, where fundamental decisions about the company's operations are made and recorded. The document typically includes appointments of key officers, adoption of corporate policies, banking resolutions, and other essential startup matters. It serves as a historical record and legal evidence of the company's initial governance decisions, and must be maintained at the registered office for at least seven years.
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1. Meeting Details: Date, time, venue, and type of meeting (first board meeting)
2. Attendance: List of directors present, apologies received, and other attendees including company secretary
3. Quorum: Confirmation that the meeting has met quorum requirements as per the constitution
4. Chairperson: Appointment/confirmation of meeting chairperson and their acceptance
5. Resolutions: All formal decisions made during the meeting including appointment of officers, banking arrangements, and other initial company matters
6. Close: Time of meeting conclusion and confirmation of next meeting date if applicable
1. Special Business: Any non-routine matters requiring attention or special resolutions
2. Committee Establishment: Formation of any initial committees and their members, if required
3. Business Plans: Discussion of initial business plans and strategies, if addressed in first meeting
1. Attendance Register: Signed record of all attendees at the first meeting
2. Supporting Documents: Any documents tabled or discussed during the meeting including company constitution, certificates, etc.
3. Initial Appointments: List of initial appointments including directors, company secretary, and other officers
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