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Meeting Minutes capture and document the key discussions, decisions, and actions from official business meetings in Indonesia. They serve as the formal, legally-valid record of what happened during gatherings of shareholders, board members, or other corporate bodies, as required by Indonesian Company Law No. 40/2007.

Beyond basic attendance and voting records, proper Minutes track important business outcomes, assigned responsibilities, and follow-up items. They protect organizations by providing clear evidence of corporate governance and decision-making processes, especially when stakeholders or regulators need to verify past actions. Indonesian law requires companies to maintain these records and make them available for authorized review.

Create Meeting Minutes whenever your company holds formal meetings with shareholders, directors, or commissioners in Indonesia. This includes annual general meetings (RUPS), extraordinary shareholder meetings, board meetings, and any gatherings where important business decisions are made. Indonesian law requires detailed documentation of these discussions and decisions.

Meeting Minutes become especially crucial during corporate actions like mergers, leadership changes, or capital restructuring. They protect your company by creating clear records of who attended, what was discussed, and which decisions were approved. Having properly documented Minutes helps prevent future disputes and demonstrates compliance with corporate governance requirements to regulators, auditors, and stakeholders.

• Company Meeting Minutes: Standard format for formal board and shareholder meetings (RUPS), including voting records and key corporate decisions
• Weekly Meeting Minutes: Tracks regular operational meetings, focusing on ongoing projects and team updates
• Company Minutes: Comprehensive documentation for major corporate events like mergers or leadership changes
• Meeting Minutes For LLC: Specifically formatted for PT (Perseroan Terbatas) meetings under Indonesian law
• Management Meeting Minutes: Records executive-level strategic discussions and decision-making processes

• Corporate Secretary: Typically drafts and maintains Meeting Minutes, ensuring compliance with Indonesian Company Law requirements
• Board of Directors: Reviews, approves, and signs Minutes from board meetings and executive sessions
• Shareholders: Receive and approve Minutes from general meetings (RUPS), particularly for major corporate decisions
• Company Commissioners: Oversee and validate Minutes related to supervisory board meetings
• Legal Department: Reviews Minutes for legal accuracy and regulatory compliance
• External Auditors: Reference Meeting Minutes during annual audits and compliance reviews
• Notary Public: Often required to authenticate Minutes for certain corporate actions under Indonesian law

• Meeting Details: Record date, time, location, and type of meeting (board, shareholders, or committee)
• Attendance List: Document all participants, including directors, commissioners, shareholders, and invited guests
• Meeting Agenda: Outline discussion topics and their sequence as distributed before the meeting
• Discussion Points: Note key debates, proposals, and arguments presented during the meeting
• Voting Results: Record all formal decisions, including vote counts and any dissenting opinions
• Action Items: List agreed tasks, responsible parties, and deadlines
• Supporting Documents: Attach relevant reports, presentations, or materials referenced
• Signatures: Obtain required signatures from meeting chair and secretary as per Indonesian law

• Header Information: Company name, meeting type, date, time, and location as required by Company Law No. 40/2007
• Quorum Statement: Confirmation that required attendance thresholds were met under company articles
• Meeting Notice: Reference to proper notification procedures and timing compliance
• Attendee Details: Full names and roles of all present, including directors, commissioners, and shareholders
• Agenda Items: Detailed list of topics discussed and their outcomes
• Voting Records: Precise count of votes cast, including abstentions and objections
• Resolution Details: Exact wording of all decisions made during the meeting
• Authentication: Signatures of chairman and secretary, with company seal if required

Meeting Minutes differ significantly from Board Minutes in several key aspects, though they're often confused. While both document corporate meetings, their scope and legal requirements vary under Indonesian law.

• Scope and Coverage: Meeting Minutes cover any formal corporate gathering, including shareholder meetings, committee meetings, and operational discussions. Board Minutes specifically document only board of directors' meetings and decisions.
• Legal Requirements: Meeting Minutes can be less formal for routine operational meetings, while Board Minutes must strictly follow Company Law No. 40/2007 requirements.
• Content Detail: Meeting Minutes may include general discussions and updates, whereas Board Minutes must record specific board resolutions, voting results, and strategic decisions.
• Authentication Needs: Board Minutes often require notarization and specific director signatures, while regular Meeting Minutes may need only the meeting chair and secretary signatures.