The Termination Letter Due To Project Completion is a crucial document used in Saudi Arabia when concluding employment relationships tied to specific projects. It is primarily utilized when a fixed-term or project-based employment contract naturally concludes due to the completion of the designated project. This document must strictly comply with Saudi Labor Law requirements, including proper notice periods, end-of-service benefit calculations, and final settlement details. It serves multiple purposes: officially documenting the project's completion, initiating the termination process, outlining the handover requirements, and ensuring all legal obligations are met. The letter is particularly important in sectors with project-based employment structures and must be filed with relevant authorities, including the Ministry of Human Resources and Social Development, as part of the formal employment termination process in Saudi Arabia.
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1. Letter Header: Company letterhead, date, reference number, and recipient's details
2. Subject Line: Clear indication that this is a termination letter due to project completion
3. Project Identification: Details of the specific project that has been completed
4. Termination Statement: Formal statement of termination with reference to project completion and effective date
5. Notice Period: Confirmation of notice period as per Saudi Labor Law requirements
6. End of Service Benefits: Statement regarding calculation and payment of end of service benefits
7. Final Settlement: Information about final salary, unused leave, and other entitlements
8. Handover Requirements: Instructions regarding handover of company property and project documentation
9. Acknowledgment: Space for employee signature acknowledging receipt of the letter
1. Performance Appreciation: Optional section to acknowledge employee's contribution to the project, used when the termination is on good terms
2. Reference Offer: Optional offer to provide employment references, included when appropriate
3. Non-Compete Reminder: Reminder of any existing non-compete obligations, included only if such agreements exist
4. Future Opportunities: Statement about potential future opportunities, included when the company wishes to maintain a positive relationship
5. Benefits Continuation: Information about any benefits that continue post-termination, if applicable
1. Project Completion Report: Summary of project completion status and deliverables achieved
2. Final Settlement Calculation: Detailed breakdown of all final payments including salary, benefits, and end of service awards
3. Company Property Checklist: List of company property to be returned before final clearance
4. Exit Clearance Form: Standard form listing all departmental clearances required
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Engineering
Consulting
Oil and Gas
Manufacturing
Project Management
Infrastructure Development
Real Estate Development
Defense Contracting
Telecommunications
Event Management
Relevant Teams
Human Resources
Legal
Project Management Office
Operations
Compliance
Administration
Employee Relations
Contracts Administration
Relevant Roles
HR Manager
Legal Counsel
Project Manager
Program Director
HR Director
Chief Human Resources Officer
Legal Director
Operations Manager
Project Management Office Director
Contracts Manager
Employee Relations Manager
HR Business Partner
Compliance Officer
Administrative Manager
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