The Termination Notification To Staff is a critical document used in Philippine employment relationships when an employer needs to formally end an employment contract. It must be drafted in strict compliance with the Labor Code of the Philippines and related DOLE regulations, which require specific content and procedures for valid termination. This document is used in various scenarios, including termination for just cause, authorized cause, or end of contract, and must include specific elements such as the grounds for termination, effective date, and final pay details. The notification serves as official documentation of the termination process and helps protect both employer and employee rights under Philippine law. It's essential for maintaining proper employment records and demonstrating compliance with legal requirements regarding employment termination.
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1. Date and Address Block: Current date and employee's complete name and address
2. Subject Line: Clear indication that this is a Notice of Employment Termination
3. Opening Statement: Reference to previous communications (if any) and clear statement of termination decision
4. Reason for Termination: Clear statement of the grounds for termination, citing specific incidents or causes
5. Effective Date: Specific date when the employment will be terminated
6. Final Pay Details: Information about final salary, benefits, and other entitlements
7. Company Property: List of company properties to be returned and deadline for return
8. Clearance Requirements: Process and requirements for obtaining clearance
9. Closing Statement: Professional closing with acknowledgment details
10. Signature Block: Space for authorized signatory and employee acknowledgment
1. Non-Compete Reminder: Include when employee is bound by non-compete agreements
2. Confidentiality Obligations: Include when employee has access to sensitive information
3. Transition Instructions: Include when employee needs to handle handover of responsibilities
4. Certificate of Employment: Include when offering to provide future employment verification
5. Appeal Process: Include when termination is for cause and company policy allows appeals
6. Severance Package: Include when offering additional separation benefits beyond statutory requirements
1. Schedule A - Final Pay Computation: Detailed breakdown of final pay including salary, benefits, deductions
2. Schedule B - Company Property Checklist: Itemized list of company assets to be returned
3. Schedule C - Clearance Form: Standard clearance form listing all departments that need to sign off
4. Appendix 1 - Exit Interview Form: Standard form for exit interview process if required
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Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
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Mining
Agriculture
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Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Labor Relations
Corporate Secretariat
Administrative Services
Operations Management
Relevant Roles
HR Manager
Legal Counsel
HR Director
Company Secretary
HR Business Partner
Legal Manager
Employee Relations Manager
HR Operations Manager
Compliance Officer
Labor Relations Specialist
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