The End Of Lease Vacate Notice is a crucial document in Philippine property law that formally communicates a tenant's intention to vacate a leased property at the lease's conclusion. This document is required under Philippine legislation, including the Civil Code of the Philippines and the Rent Control Act, and should be used when a tenant does not intend to renew or extend their lease agreement. The notice typically needs to be provided within the timeframe specified in the original lease agreement or as required by Philippine law (usually 30 days for residential properties). It serves multiple purposes: documenting the tenant's compliance with lease terms, initiating the property handover process, and starting the security deposit return procedure. The document is particularly important in Philippine jurisdiction as it helps protect both tenant and landlord rights during the lease termination process and can serve as evidence in case of future disputes.
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1. Sender's Details: Full name and current address of the tenant sending the notice
2. Date: Current date when the notice is being issued
3. Recipient's Details: Landlord's/Property Manager's full name and address
4. Property Identification: Complete address and details of the leased property being vacated
5. Notice Declaration: Clear statement of intention to vacate the property
6. Lease Reference: Reference to the existing lease agreement including its date
7. Vacation Date: Specific date when the property will be vacated
8. Key Return Arrangements: Details of when and how keys will be returned
9. Inspection Request: Request for final inspection and inventory check
10. Security Deposit: Reference to security deposit return process
11. Forwarding Address: New address for future correspondence
12. Closing: Professional closing with signature block
1. Reason for Vacation: Include when there's a specific reason that needs to be documented, especially if it's related to landlord's breach or property conditions
2. Maintenance Issues: Include if there are existing maintenance issues that need to be documented before vacation
3. Utility Transfer: Include when there are specific arrangements needed for utility transfers or final readings
4. Early Termination Details: Include if the vacation is happening before the original lease end date
5. Property Condition Statement: Include when there are specific conditions about the state of the property that need to be documented
1. Property Inventory List: List of landlord-owned items in the property and their condition
2. Photo Documentation: Dated photographs of property condition (if applicable)
3. Maintenance Record: List of maintenance issues reported during tenancy and their status
4. Utility Account Details: List of utility account numbers and relevant contact information for transfer/closure
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