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Staffing Agency Contract for Philippines

Staffing Agency Contract Template for Philippines

This document establishes a comprehensive legal framework for staffing agency services in the Philippines, governed by Philippine labor laws and DOLE regulations. It outlines the terms and conditions under which a staffing agency provides recruitment, placement, and management services to client companies. The agreement ensures compliance with local employment laws, including mandatory benefits, social security requirements, and worker protections while defining the responsibilities, service standards, fee structures, and operational procedures for both parties.

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Staffing Agency Contract

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What is a Staffing Agency Contract?

The Staffing Agency Contract is essential for businesses operating in the Philippines that utilize external workforce solutions. This agreement is designed to comply with Philippine labor laws, particularly DOLE Department Order No. 174-17 and the Labor Code of the Philippines, while establishing a clear framework for staffing services. It is typically used when a company needs to engage a professional staffing agency for recruitment, temporary staffing, or long-term placement services. The document addresses crucial aspects such as service scope, compliance requirements, fee structures, and risk allocation, while ensuring proper protection of both the staffing agency and client company interests. It includes specific provisions for Philippine statutory benefits, social security requirements, and worker protections, making it suitable for both domestic and international companies operating in the Philippine market.

What sections should be included in a Staffing Agency Contract?

1. Parties: Identification of the Staffing Agency and the Client Company, including their complete legal names, registration details, and addresses

2. Background: Context of the agreement, brief description of the parties' businesses, and purpose of the staffing arrangement

3. Definitions: Defined terms used throughout the agreement, including technical terms, roles, and specific concepts

4. Scope of Services: Detailed description of staffing services to be provided, including recruitment, screening, placement, and any additional HR services

5. Terms of Engagement: Duration of the agreement, renewal terms, and conditions for modification or termination

6. Service Delivery Process: Step-by-step process for requesting staff, placement procedures, and timeline commitments

7. Fees and Payment Terms: Pricing structure, payment schedule, invoicing procedures, and late payment consequences

8. Legal Compliance: Commitment to comply with Philippine labor laws, including DOLE regulations and social security requirements

9. Roles and Responsibilities: Specific duties of both the agency and client, including supervision, training, and management of placed staff

10. Employee Rights and Benefits: Provisions ensuring compliance with statutory benefits and worker protections

11. Confidentiality: Protection of confidential information and trade secrets of both parties

12. Indemnification and Insurance: Risk allocation between parties and required insurance coverage

13. Dispute Resolution: Process for handling disagreements, including mediation and arbitration procedures

14. General Provisions: Standard contractual clauses including notices, assignment, and severability

What sections are optional to include in a Staffing Agency Contract?

1. International Placement: Required when the agency provides overseas worker placement, incorporating compliance with the Migrant Workers Act

2. Specialized Industry Requirements: Used when placing staff in regulated industries with specific compliance requirements

3. Remote Work Provisions: Include when arrangements involve work-from-home or telecommuting options under RA 11165

4. Performance Metrics: Optional section defining KPIs and service level agreements for agency performance

5. Training and Development: Include when the agency provides additional training services

6. Replacement Guarantees: Terms for replacing staff who leave or don't meet requirements

7. Technology and Data Systems: Include when specific software or systems are used for managing placements

8. Volume Commitments: Used when client commits to minimum staffing volumes

What schedules should be included in a Staffing Agency Contract?

1. Schedule A - Fee Structure: Detailed breakdown of all fees, charges, and payment terms

2. Schedule B - Service Specifications: Detailed description of specific services, including recruitment processes and timeframes

3. Schedule C - Required Documentation: List of mandatory documents for compliance with Philippine labor laws

4. Schedule D - Standard Operating Procedures: Detailed processes for staff requisition, placement, and management

5. Schedule E - Employee Benefits Package: Details of statutory and additional benefits provided to placed staff

6. Appendix 1 - Forms and Templates: Standard forms for staff requisition, timesheets, and performance evaluations

7. Appendix 2 - Key Personnel: List of key contacts and responsible personnel from both parties

8. Appendix 3 - Compliance Checklist: Checklist ensuring compliance with all relevant Philippine labor laws and regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions














































Clauses









































Relevant Industries

Manufacturing

Information Technology

Business Process Outsourcing

Healthcare

Retail

Construction

Hospitality

Financial Services

Telecommunications

Education

Logistics and Transportation

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Operations

Procurement

Finance

Risk Management

Administration

Talent Acquisition

Executive Leadership

Relevant Roles

HR Director

HR Manager

Recruitment Manager

Legal Counsel

Compliance Officer

Operations Manager

Procurement Manager

Finance Director

Contract Administrator

Business Unit Head

General Manager

Chief Operating Officer

Chief Human Resources Officer

Talent Acquisition Specialist

Risk Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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