This Staffing Agency Contract is designed for use in New Zealand when establishing a formal relationship between a staffing agency and a client organization requiring temporary workforce solutions. The document is essential for businesses seeking to engage temporary workers through a professional staffing service while ensuring compliance with New Zealand employment law, health and safety regulations, and privacy requirements. It covers crucial elements such as worker engagement processes, fee structures, insurance requirements, and risk allocation, while addressing specific obligations under key legislation including the Employment Relations Act 2000 and Health and Safety at Work Act 2015. The contract is particularly relevant in situations where ongoing or regular temporary staffing needs exist and where clear documentation of responsibilities and commercial terms is required.
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1. Parties: Identification of the staffing agency and the client company, including registered addresses and company numbers
2. Background: Context of the agreement, including the agency's business and the client's staffing needs
3. Definitions: Definitions of key terms used throughout the agreement, including 'Temporary Workers', 'Assignment', 'Charges', etc.
4. Scope of Services: Detailed description of the staffing services to be provided by the agency
5. Agency Obligations: Key responsibilities of the staffing agency, including recruitment, screening, and compliance processes
6. Client Obligations: Client's responsibilities regarding worker supervision, workplace safety, and communication
7. Temporary Worker Arrangements: Process for requesting, engaging, and managing temporary workers
8. Fees and Payment Terms: Detailed fee structure, payment terms, and invoicing arrangements
9. Health and Safety: Health and safety obligations of both parties under NZ legislation
10. Confidentiality: Protection of confidential information for all parties
11. Data Protection: Compliance with Privacy Act 2020 and handling of personal information
12. Liability and Indemnities: Allocation of risks and responsibilities between parties
13. Insurance: Required insurance coverage for both parties
14. Term and Termination: Contract duration, renewal terms, and termination provisions
15. General Provisions: Standard legal clauses including governing law, notices, and dispute resolution
1. Permanent Placement Services: Include when the agency also provides permanent recruitment services
2. Performance Metrics: Include when specific KPIs or service levels are required
3. Volume Commitments: Include when client commits to minimum volume of placements
4. International Placements: Include when dealing with international worker placements
5. Specialist Industry Requirements: Include when dealing with regulated industries requiring specific compliance
6. Transition Services: Include when taking over from previous agency or handling end-of-contract transition
7. Technology Integration: Include when using specific software or systems for worker management
1. Schedule 1 - Fee Schedule: Detailed breakdown of all fees, margins, and payment terms
2. Schedule 2 - Service Specifications: Detailed description of services, including response times and processes
3. Schedule 3 - Compliance Requirements: Specific compliance requirements including worker qualifications and checks
4. Schedule 4 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
5. Schedule 5 - Standard Terms for Temporary Workers: Standard terms applied to all temporary worker assignments
6. Appendix A - Request for Staff Form: Standard form for requesting temporary workers
7. Appendix B - Timesheet Template: Standard timesheet format for recording hours worked
8. Appendix C - Health and Safety Checklist: Checklist for workplace health and safety requirements
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Healthcare
Information Technology
Hospitality
Retail
Logistics
Agriculture
Professional Services
Education
Mining
Financial Services
Telecommunications
Energy
Media and Entertainment
Relevant Teams
Human Resources
Legal
Procurement
Operations
Finance
Risk and Compliance
Talent Acquisition
Contract Management
Project Management
Business Development
Relevant Roles
Human Resources Director
Procurement Manager
Legal Counsel
Operations Manager
HR Manager
Recruitment Manager
Talent Acquisition Manager
Contracts Manager
Risk Manager
Compliance Officer
Chief Financial Officer
General Manager
Business Unit Manager
Project Manager
Workforce Planning Manager
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