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Volunteer Agreement for New Zealand

Volunteer Agreement Template for New Zealand

A comprehensive legal document governed by New Zealand law that establishes and defines the relationship between an organization and a volunteer. This agreement outlines the rights, responsibilities, and expectations of both parties while ensuring compliance with New Zealand's Health and Safety at Work Act 2015, Privacy Act 2020, and other relevant legislation. The document includes provisions for volunteer duties, organizational support, health and safety requirements, confidentiality obligations, and termination procedures, while clearly distinguishing the volunteer relationship from employment.

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What is a Volunteer Agreement?

The Volunteer Agreement is essential for organizations in New Zealand that engage volunteers in their operations. This document serves as a formal framework for volunteer engagement while maintaining compliance with New Zealand legislation, including the Health and Safety at Work Act 2015 and Privacy Act 2020. It is particularly important for organizations to have this agreement in place to clearly define the voluntary nature of the relationship, distinguish it from employment, and establish clear expectations and responsibilities for both parties. The agreement typically includes details about the volunteer role, organizational support, health and safety procedures, confidentiality requirements, and termination provisions. It helps protect both the organization and the volunteer while ensuring a clear understanding of the commitment and responsibilities involved in the volunteer relationship.

What sections should be included in a Volunteer Agreement?

1. Parties: Identifies the organization and the volunteer, including full legal names and contact details

2. Background: Brief context about the organization, its mission, and the purpose of volunteer engagement

3. Definitions: Key terms used in the agreement, including 'volunteer work', 'confidential information', and other relevant terms

4. Nature of Relationship: Clear statement that this is a volunteer relationship and not employment, with no expectation of payment or future employment

5. Volunteer Role and Responsibilities: Description of the volunteer's role, duties, and expected commitment

6. Organization's Commitments: What the organization will provide (training, support, supervision, resources)

7. Health and Safety: Health and safety obligations and procedures, including emergency protocols and reporting requirements

8. Confidentiality: Obligations regarding confidential information and privacy requirements

9. Code of Conduct: Expected standards of behavior and conduct while volunteering

10. Duration and Termination: Period of the agreement and how either party can end the volunteer relationship

11. General Provisions: Standard clauses including governing law, amendments, and entire agreement

What sections are optional to include in a Volunteer Agreement?

1. Intellectual Property: Include when volunteers might create content, materials, or other IP during their service

2. Expenses and Reimbursement: Include when volunteers may incur expenses that will be reimbursed

3. Working with Vulnerable Persons: Include when volunteers work with children or vulnerable persons, detailing specific obligations and checks

4. Media and Social Media: Include when volunteers may interact with media or use social media in relation to their role

5. Insurance Coverage: Include when specific insurance arrangements apply to volunteers

6. Conflict Resolution: Include when a specific dispute resolution process is desired

7. Use of Personal Vehicle: Include when volunteers may use their own vehicles for volunteer activities

What schedules should be included in a Volunteer Agreement?

1. Schedule 1: Volunteer Role Description: Detailed description of the volunteer role, including specific tasks, responsibilities, and time commitments

2. Schedule 2: Code of Conduct: Detailed behavioral expectations and organizational values

3. Schedule 3: Health and Safety Procedures: Specific health and safety procedures relevant to the volunteer role

4. Appendix A: Emergency Contact Form: Form for volunteer's emergency contact details

5. Appendix B: Confidentiality Agreement: Detailed confidentiality obligations and requirements

6. Appendix C: Volunteer Induction Checklist: Checklist of items to be covered during volunteer induction

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions


























Clauses


























Relevant Industries

Non-profit

Charitable Organizations

Education

Healthcare

Social Services

Environmental Conservation

Arts and Culture

Community Development

Sports and Recreation

Religious Organizations

Animal Welfare

Disaster Relief

Youth Services

Elder Care

Relevant Teams

Human Resources

Legal

Operations

Community Engagement

Risk Management

Health and Safety

Volunteer Services

Program Management

Administration

Compliance

Relevant Roles

Volunteer Coordinator

Volunteer Manager

Human Resources Director

Operations Manager

Program Director

Community Engagement Manager

Executive Director

Board Member

Legal Counsel

Risk Management Officer

Health and Safety Coordinator

Project Manager

Department Head

Site Supervisor

Volunteer Administrator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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