The Software Quotation document is a critical business instrument used when a software provider intends to offer their products and services to potential clients in the Philippines. It serves as the initial formal proposal that outlines the commercial and technical aspects of the software solution, including pricing, specifications, implementation details, and terms of service. This document must comply with Philippine legislation, particularly the Electronic Commerce Act of 2000, Consumer Act, and Data Privacy Act of 2012. The quotation typically precedes the final software license or subscription agreement and helps establish clear expectations between parties regarding deliverables, timelines, and costs. It's essential for transparency in business dealings and provides a basis for negotiation and eventual contract formation.
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1. Company Information: Details of the software provider/vendor including complete business name, registration number, and contact information
2. Client Information: Complete details of the prospective client, including business name and contact information
3. Quote Reference: Unique quotation number and date of issuance
4. Software Description: Detailed description of the software solution being offered, including main features and functionalities
5. Scope of Services: Clear outline of what is included in the quotation (e.g., installation, training, support, maintenance)
6. Pricing Details: Breakdown of costs including license fees, implementation costs, and recurring charges
7. Payment Terms: Payment schedule, accepted payment methods, and any deposit requirements
8. Delivery Timeline: Expected timeframes for delivery, implementation, and go-live
9. Validity Period: Duration for which the quotation remains valid
10. Terms and Conditions: Standard terms governing the quotation including acceptance process
1. Custom Development Requirements: Include when the software requires customization or bespoke development
2. Hardware Requirements: Include when specific hardware is needed to run the software
3. Training Package: Include when training services are offered separately or need detailed explanation
4. Service Level Agreement Preview: Include when ongoing support services are part of the offering
5. Integration Services: Include when software needs to be integrated with other systems
6. Data Migration Services: Include when data migration from existing systems is required
7. Compliance Requirements: Include when software must meet specific regulatory or industry standards
1. Technical Specifications: Detailed technical requirements, system specifications, and compatibility requirements
2. Price Schedule: Detailed breakdown of all costs, including optional modules and services
3. Implementation Timeline: Detailed project timeline with milestones and deliverables
4. Support Package Details: Comprehensive description of support services, response times, and escalation procedures
5. Software Module List: Detailed list of all software modules included in the quotation with their features
6. License Terms Summary: Summary of software license terms and usage restrictions
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Banking and Finance
Healthcare
Education
Manufacturing
Retail
Government and Public Sector
Telecommunications
Professional Services
E-commerce
Logistics and Transportation
Real Estate
Relevant Teams
Legal
Information Technology
Procurement
Finance
Sales
Business Development
Solutions Architecture
Project Management
Vendor Management
Compliance
Operations
Relevant Roles
Chief Information Officer
IT Director
Procurement Manager
Software Sales Manager
Legal Counsel
Finance Director
Project Manager
Business Development Manager
Solutions Architect
Contract Administrator
Technology Consultant
Chief Technology Officer
Vendor Management Specialist
Chief Financial Officer
IT Procurement Specialist
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