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Software Quotation Template for United Arab Emirates

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Key Requirements PROMPT example:

Software Quotation Template

"I need a Software Quotation Template for our new cloud-based accounting software package that we'll be launching in Dubai by March 2025, including implementation services and first-year maintenance support, with specific consideration for UAE VAT requirements and local banking integration specifications."

Document background
The Software Quotation Template is designed to meet the specific requirements of software sales and licensing in the United Arab Emirates' dynamic technology market. It serves as a critical business document that bridges the initial client inquiry and the final contract execution phase. The template incorporates essential elements required by UAE Federal Laws, including electronic commerce regulations, consumer protection provisions, and VAT requirements. It is structured to provide comprehensive information about software products or services, including technical specifications, pricing structures, implementation timelines, and terms of service. This document is particularly relevant in the UAE's growing technology sector, where formal documentation and clear commercial terms are essential for business transactions. The template is designed to be adaptable for various software solutions while maintaining compliance with local legal requirements and business practices.
Suggested Sections

1. Company Information: Details of the software provider including trade license number, registered address, and contact information as required by UAE commercial law

2. Client Information: Complete details of the prospective client, including legal entity name, address, and relevant contact persons

3. Quotation Reference: Unique quotation identifier, date of issue, and validity period

4. Executive Summary: Brief overview of the proposed software solution and its key benefits

5. Scope of Supply: Detailed description of the software products, modules, or services being quoted

6. Technical Specifications: Technical details of the software, including system requirements and compatibility information

7. Pricing Details: Itemized pricing including license costs, implementation fees, and any recurring charges, with clear mention of VAT application as per UAE law

8. Payment Terms: Payment schedule, accepted payment methods, and currency specifications

9. Delivery Timeline: Expected delivery and implementation schedule

10. Terms and Conditions: Standard terms including licensing terms, warranty, and liability limitations in compliance with UAE law

Optional Sections

1. Service Level Agreement Overview: Include when ongoing support or maintenance is part of the quotation

2. Training Services: Include when user training is offered as part of the software package

3. Data Migration Services: Include when data migration from existing systems is offered

4. Custom Development Options: Include when customization services are available

5. Cloud Services Specifications: Include when the software is cloud-based or includes cloud components

6. Hardware Requirements: Include when specific hardware is required or recommended

7. Implementation Services: Include when implementation support is offered

Suggested Schedules

1. Schedule A - Detailed Technical Specifications: Comprehensive technical details of the software including features, modules, and system requirements

2. Schedule B - Pricing Breakdown: Detailed breakdown of all costs including licenses, services, and optional components

3. Schedule C - Implementation Plan: Proposed implementation timeline and milestone details

4. Schedule D - Service Level Agreement Details: Detailed support terms, response times, and service levels if applicable

5. Appendix 1 - Software License Terms: Detailed software licensing terms and conditions

6. Appendix 2 - Technical Infrastructure Requirements: Detailed specifications for required technical infrastructure

7. Appendix 3 - Maintenance and Support Terms: Detailed terms for ongoing maintenance and support services if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














































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Relevant Industries

Information Technology

Financial Services

Healthcare

Retail

Education

Government

Manufacturing

Telecommunications

Professional Services

Real Estate

Construction

Hospitality

Energy

Transportation

E-commerce

Relevant Teams

Sales

Legal

Finance

Information Technology

Procurement

Business Development

Commercial Operations

Solutions Architecture

Contract Administration

Technical Pre-Sales

Product Management

Relevant Roles

Sales Manager

Business Development Manager

Software Solutions Architect

Account Executive

Commercial Director

IT Director

Procurement Manager

Legal Counsel

Contract Manager

Chief Technology Officer

Project Manager

Solutions Consultant

Technical Sales Engineer

Pricing Analyst

Business Analyst

Finance Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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