A Software Quotation is a formal commercial document used in the Indonesian market when a software provider wishes to make a detailed commercial offer to a potential client. This document serves as the initial step in the software procurement process, providing comprehensive information about the software solution, its pricing, implementation details, and terms of supply. The quotation must comply with Indonesian regulations, particularly the Electronic Information and Transactions (ITE) Law and relevant tax provisions. It typically precedes the execution of a full software license or service agreement and should be structured to facilitate clear understanding of the commercial proposition while maintaining legal compliance with Indonesian business practices. The document is particularly important in establishing clear expectations regarding scope, pricing, and deliverables before proceeding with any formal contractual arrangements.
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1. Company Details: Full legal name, registration number, and address of the company providing the quotation
2. Client Information: Full name and address of the prospective client
3. Quotation Reference: Unique reference number and date of the quotation
4. Software Description: Detailed description of the software product(s) or services being offered
5. Scope of Supply: Specific details of what is included in the quotation, including licenses, modules, or features
6. Pricing Breakdown: Itemized list of costs, including unit prices, quantities, and total amounts
7. Payment Terms: Payment schedule, method of payment, and currency
8. Validity Period: Duration for which the quotation remains valid
9. Delivery Timeline: Expected timeframe for software delivery or implementation
10. Terms and Conditions: Basic terms governing the quotation, including tax implications and acceptance process
1. Implementation Services: Details of installation, configuration, and setup services if offered
2. Training Services: Description of any training packages offered with the software
3. Maintenance and Support: Details of ongoing support and maintenance services if included
4. Hardware Requirements: Minimum system requirements or recommended hardware specifications
5. Custom Development: Details of any customization or bespoke development offered
6. Service Level Agreement: Basic outline of service levels if relevant to the quotation
7. Assumptions and Prerequisites: Any assumptions made or conditions that must be met by the client
1. Schedule A - Detailed Specifications: Technical specifications and features of the software
2. Schedule B - Price List: Detailed breakdown of all costs including optional modules or services
3. Schedule C - Support Package Details: Detailed description of support and maintenance services if offered
4. Appendix 1 - System Requirements: Technical requirements and compatibility information
5. Appendix 2 - Implementation Timeline: Proposed project timeline if implementation is included
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Banking and Financial Services
Healthcare
Manufacturing
Retail
Education
Government and Public Sector
Telecommunications
Professional Services
E-commerce
Logistics and Supply Chain
Real Estate
Relevant Teams
Legal
Information Technology
Procurement
Sales
Finance
Business Development
Solutions Architecture
Technical Pre-Sales
Contract Administration
Commercial Operations
Relevant Roles
Chief Information Officer
IT Director
Procurement Manager
Software Sales Manager
Business Development Manager
Legal Counsel
Finance Director
IT Project Manager
Solutions Architect
Technical Sales Engineer
Contract Administrator
Chief Technology Officer
Commercial Director
Software Licensing Manager
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