The Short Form Property Management Agreement is designed for use in situations where a streamlined yet comprehensive property management arrangement is needed under Philippine law. This document is particularly useful for individual property owners, small to medium-sized properties, or situations where the management requirements are straightforward. It incorporates essential elements required by Philippine legislation, including the Civil Code and the Real Estate Service Act (RESA), while maintaining a more concise format than traditional full-length management agreements. The document covers key aspects such as service scope, fees, reporting requirements, and compliance matters, while remaining flexible enough to accommodate various property types. It's specifically structured to provide adequate protection for both parties while avoiding the complexity of more extensive agreements typically used for larger commercial properties.
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1. Parties: Identifies and provides full details of the Property Owner and the Property Manager, including registration numbers and addresses
2. Background: Brief context about the property and the owner's desire to appoint a property manager
3. Definitions: Defines key terms used throughout the agreement including Property, Services, Management Fee, and Operating Expenses
4. Appointment and Term: Specifies the appointment of the property manager, duration of the agreement, and renewal terms
5. Property Manager's Services: Outlines the core services to be provided, including maintenance, tenant management, and financial reporting
6. Property Manager's Authority: Defines the scope of the manager's authority to act on behalf of the owner
7. Fees and Expenses: Details the management fees, payment terms, and reimbursable expenses
8. Owner's Obligations: Specifies the owner's responsibilities, including funding requirements and insurance obligations
9. Reporting Requirements: Outlines the financial and operational reports the manager must provide to the owner
10. Insurance: Specifies required insurance coverage for both parties
11. Termination: Details the circumstances and process for ending the agreement
12. Governing Law: Specifies that Philippine law governs the agreement
13. Execution: Signature blocks and execution formalities
1. Emergency Protocols: Used when the property requires specific emergency response procedures, particularly for commercial properties
2. Environmental Compliance: Required for properties with specific environmental management needs or requirements
3. Security Services: Include when the property requires dedicated security management
4. Marketing and Leasing: Added when the manager is responsible for finding and securing tenants
5. Staff Management: Include when the property requires on-site staff managed by the property manager
6. Dispute Resolution: Optional detailed arbitration or mediation procedures
7. Force Majeure: Added when specific provisions for unforeseen circumstances are required
1. Schedule A - Property Details: Detailed description of the property, including address, land title details, and physical characteristics
2. Schedule B - Services Specification: Detailed list of specific services to be provided by the property manager
3. Schedule C - Fee Schedule: Detailed breakdown of management fees, service charges, and payment terms
4. Schedule D - Reporting Templates: Standard formats for required financial and operational reports
5. Schedule E - Insurance Requirements: Specific insurance coverage requirements and minimum coverage amounts
6. Appendix 1 - Property Manager's Licenses: Copies of relevant licenses and certifications required under RESA
7. Appendix 2 - Emergency Contact List: List of emergency contacts and procedures
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Commercial Real Estate
Residential Real Estate
Retail Property
Office Space
Mixed-Use Development
Industrial Property
Hospitality
Relevant Teams
Legal
Real Estate
Property Management
Operations
Asset Management
Facilities Management
Compliance
Finance
Administrative
Relevant Roles
Property Manager
Real Estate Manager
Facility Manager
Asset Manager
Building Operations Manager
Real Estate Service Professional
Property Owner
Real Estate Investor
Operations Director
Property Management Supervisor
Leasing Manager
Real Estate Services Director
Compliance Officer
Legal Counsel
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