An Affidavit of Discrepancy in Name is a crucial legal instrument in the Philippine legal system used to address and clarify variations in how an individual's name appears across different official documents. This document becomes necessary when there are inconsistencies in name spelling, the use of middle names, married names, or other variations in official records. The affidavit serves as a formal declaration that different name variations refer to the same person, providing a detailed explanation of how the discrepancy occurred and supporting evidence. It is commonly required for various official transactions, including passport applications, employment documentation, property transactions, and academic record updates. The document must be properly executed before a notary public and may need to be submitted to relevant government agencies such as the Philippine Statistics Authority (PSA) or Local Civil Registrar for official recognition.
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1. Affiant's Information: Complete details of the person executing the affidavit, including current legal name, address, and citizenship
2. Purpose Declaration: Statement of the purpose for executing the affidavit and where it will be used
3. Document Identification: List and details of all official documents where the name discrepancy appears
4. Discrepancy Details: Specific explanation of how the name appears differently in various documents
5. Explanation of Cause: Detailed explanation of how the discrepancy occurred (e.g., clerical error, marriage, nickname use)
6. Same Person Declaration: Clear statement that all variations of the name refer to the same person
7. Supporting Facts: Additional information that helps establish the truth of the statements
8. Penalty Clause: Statement that the affidavit is made under oath and subject to penalties of perjury
9. Prayer/Request: Formal request to accept and recognize the explanation of the discrepancy
10. Jurat: Notarial section where the affiant swears to the truthfulness of the statements
1. Witness Attestation: Used when a third party can verify the affiant's identity and the truth of the statements
2. Multiple Discrepancy Details: Included when there are multiple name variations or discrepancies to be explained
3. Historical Background: Added when the discrepancy has a historical context that needs explanation (e.g., cultural naming practices, migration)
4. Government ID References: Included when specific government IDs need to be referenced to support the affidavit
5. Correction Request: Added when the affidavit will be used to request corrections in specific documents
1. Exhibit A - Document Copies: Certified copies of all documents showing the name variations
2. Exhibit B - Supporting IDs: Copies of valid government-issued IDs of the affiant
3. Exhibit C - Additional Evidence: Any additional documents that support the explanation of the discrepancy (birth certificates, marriage certificates, etc.)
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