The Affidavit of Discrepancy in Name is a crucial legal instrument in Indonesian civil administration, used when an individual needs to formally address inconsistencies in how their name appears across various official documents. These discrepancies might arise from clerical errors, transliteration differences, marriage-related name changes, or cultural naming conventions. The document is particularly important for administrative processes such as property transactions, visa applications, or employment documentation where consistent identification is essential. Under Indonesian law, the affidavit must include specific details about the name variations, explanation of the discrepancy, and supporting documentation, all of which must be sworn before and authenticated by a notary public in accordance with Law No. 24 of 2013 on Civil Administration and related regulations.
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1. Title and Introduction: States that this is an Affidavit of Discrepancy in Name and introduces the basic purpose of the document
2. Declarant Information: Full details of the person making the affidavit, including current legal name, address, and identification details
3. Declaration of Names: Clear statement of all variations of the name that appear in different documents
4. Document Listing: Detailed list of all official documents where the different name variations appear
5. Explanation of Discrepancy: Explanation of how and why the name discrepancy occurred
6. Statement of Truth: Declaration that all names refer to the same person and that the information provided is true
7. Purpose: Statement of the purpose for which the affidavit is being made
8. Oath and Signature: Formal oath and signature section, including space for notary attestation
1. Supporting References: References to any supporting documents or witnesses who can verify the information, used when additional verification is needed
2. Historical Background: Detailed background of name usage history, included when the discrepancy spans many years or has a complex history
3. Religious/Cultural Context: Explanation of any religious or cultural reasons for name variations, included when relevant to the discrepancy
4. Previous Attempts at Correction: Description of any previous attempts to address the discrepancy, included if such attempts have been made
1. Schedule A - Document Copies: Copies of all official documents showing the different name variations
2. Schedule B - Supporting Evidence: Any additional documentation supporting the explanation for the discrepancy
3. Schedule C - Identity Verification: Copies of current valid government-issued ID and other identity verification documents
4. Schedule D - Translation Certificates: If any documents are in languages other than Indonesian or English, certified translations are attached here
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