The 3 Months Notice Letter To Tenant is a crucial document in Philippine property management, required when a landlord intends to terminate a lease agreement in compliance with local laws and regulations. This formal notice must be provided at least three months before the intended termination date, as stipulated by Philippine property law and common lease agreement terms. The document is essential for proper lease termination, protecting both landlord and tenant rights, and ensuring compliance with the Civil Code of the Philippines and the Rent Control Act. It should be used when there is a need to end a lease agreement for various reasons such as property sale, major renovations, or change in property use. The notice must include specific details about the property, parties involved, termination date, and requirements for property handover.
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1. Letter Header: Include date, recipient's name and address, and property address
2. Subject Line: Clear indication that this is a Notice of Lease Termination
3. Opening Statement: Formal greeting and reference to the existing lease agreement including its date
4. Notice of Termination: Clear statement of intent to terminate the lease and the specific termination date (3 months from notice date)
5. Legal Basis: Reference to relevant clause in lease agreement and/or applicable laws
6. Property Handover Requirements: Basic expectations for property condition upon vacancy
7. Contact Information: Landlord's or property manager's contact details for communication
8. Closing: Formal closing, signature block, and title of the sender
1. Security Deposit Statement: Include when there needs to be clarification about the return of security deposit and conditions
2. Outstanding Obligations: Add if there are any pending rental payments or utility bills that need to be addressed
3. Property Inspection Arrangements: Include if specific inspection timing needs to be pre-arranged
4. Forwarding Address Request: Add if tenant's forwarding address is needed for future correspondence or deposit return
5. Early Termination Option: Include if offering the tenant the option to vacate earlier than the notice period
1. Copy of Original Lease Agreement: Attach to reference the original terms and conditions
2. Property Inventory Checklist: List of items to be checked during final inspection
3. Utility Account Transfer Form: If required for the proper transfer of utility accounts
4. Move-out Inspection Schedule: Formal schedule for final inspection if pre-arranged
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