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Request For Proposal And Request For Quotation

Request For Proposal And Request For Quotation Template for New Zealand

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Key Requirements PROMPT example:

Request For Proposal And Request For Quotation

"I need a Request For Proposal And Request For Quotation document for procuring a new cloud-based ERP system for our medium-sized manufacturing company in Auckland, with the document emphasizing security requirements and integration capabilities, targeting system implementation by March 2025."

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Document background
The Request For Proposal And Request For Quotation document is a critical procurement tool used in New Zealand when organizations need to gather both detailed technical proposals and specific pricing information from potential suppliers. This combined approach is particularly useful when procurement requires evaluation of both qualitative solutions and quantitative pricing elements. The document must comply with New Zealand's procurement regulations, including the Government Procurement Rules for public sector entities, the Commerce Act 1986, and the Fair Trading Act 1986. It typically includes comprehensive specifications, evaluation methodologies, pricing templates, and terms and conditions that protect both the issuing organization and potential suppliers. This format is commonly used for complex purchases where both technical capability and cost considerations are crucial to the final supplier selection.
Suggested Sections

1. Introduction: Overview of the organization issuing the RFP/RFQ and high-level purpose of the procurement

2. Purpose and Objectives: Detailed explanation of what the organization aims to achieve through this procurement

3. Timeline and Key Dates: Schedule of important dates including submission deadline, Q&A period, evaluation period, and expected award date

4. Scope of Work/Requirements: Detailed description of the goods/services required, including technical specifications and performance requirements

5. Submission Requirements: Detailed instructions on proposal format, content requirements, and submission process

6. Evaluation Criteria: Description of how proposals will be evaluated, including scoring criteria and weightings

7. Terms and Conditions: Standard terms and conditions applying to the RFP/RFQ process

8. Process Rules: Rules governing the RFP/RFQ process, including communication protocols and conflict of interest provisions

9. Pricing Requirements: Instructions for how pricing should be presented and what should be included/excluded

10. Contact Information: Details of the procurement contact person and how to submit questions

Optional Sections

1. Site Visit Requirements: Details of mandatory or optional site visits - include when physical inspection of facilities is necessary

2. Security Requirements: Special security clearances or requirements - include for sensitive or government projects

3. Environmental Requirements: Specific environmental standards or certifications - include when sustainability is a key factor

4. Local Content Requirements: Requirements for local business participation - include when local economic development is a factor

5. Innovation Submission: Opportunity for alternative solutions - include when innovation is sought beyond basic requirements

6. Transition Requirements: Details of transition from incumbent supplier - include when there's an existing service provider

7. Proof of Concept Requirements: Details of any required proof of concept - include for complex technical solutions

8. Subcontractor Requirements: Rules and requirements for subcontractors - include when subcontracting is likely

Suggested Schedules

1. Schedule 1 - Detailed Specifications: Technical specifications, performance requirements, and standards

2. Schedule 2 - Pricing Template: Standardized format for submission of pricing information

3. Schedule 3 - Response Templates: Standard forms for responding to technical and commercial requirements

4. Schedule 4 - Draft Contract: Proposed contract terms that will apply if successful

5. Schedule 5 - Compliance Checklist: Checklist of mandatory requirements and response confirmation

6. Appendix A - Site Plans/Technical Drawings: Relevant technical drawings or site layouts if applicable

7. Appendix B - Current State Description: Description of current systems or processes if relevant

8. Appendix C - Reference Form: Template for providing reference information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















































Clauses






























Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Professional Services

Manufacturing

Healthcare

Education

Telecommunications

Energy and Utilities

Transport and Logistics

Financial Services

Mining and Resources

Agriculture

Retail

Relevant Teams

Procurement

Legal

Finance

Operations

Supply Chain

Commercial

Risk and Compliance

Project Management Office

Technical Services

Strategy

Business Development

Relevant Roles

Procurement Manager

Commercial Manager

Supply Chain Manager

Contract Manager

Project Manager

Category Manager

Sourcing Specialist

Tender Coordinator

Chief Financial Officer

Operations Manager

Technical Director

Procurement Officer

Legal Counsel

Risk Manager

Compliance Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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