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Request For Proposal And Request For Quotation
"I need a Request for Proposal and Request for Quotation document for sourcing a new cloud-based ERP system for our manufacturing company in Penang, with implementation to be completed by March 2025; the document must include specific cybersecurity requirements and compliance with Malaysian data protection laws."
1. Introduction: Overview of the organization issuing the RFP/RFQ and basic information about the procurement exercise
2. Purpose: Clear statement of the procurement objective and scope of requirements
3. Timeline and Important Dates: Key dates including submission deadline, briefing sessions, and expected award timeline
4. Scope of Work/Requirements: Detailed description of the goods/services required, including technical specifications and deliverables
5. Submission Instructions: Detailed instructions on how, when, and where to submit proposals/quotations
6. Evaluation Criteria: Clear explanation of how proposals will be evaluated and weighted scoring criteria
7. Terms and Conditions: Standard legal terms governing the RFP/RFQ process
8. Contact Information: Details of procurement contact person(s) for queries and clarifications
1. Pre-Qualification Requirements: Used when specific vendor qualifications or certifications are required
2. Site Visit Details: Include when physical inspection of facilities or work sites is necessary
3. Environmental Requirements: When project has specific environmental compliance needs or green initiatives
4. Local Content Requirements: When local business participation or content requirements apply
5. Security Requirements: For projects involving sensitive information or secure facilities
6. Performance Bond Requirements: When financial guarantees are required from vendors
7. Subcontracting Guidelines: When subcontracting is permitted and needs to be regulated
8. Innovation Section: When seeking alternative or innovative solutions from vendors
1. Schedule A - Technical Specifications: Detailed technical requirements and specifications
2. Schedule B - Pricing Template: Standardized format for price quotations
3. Schedule C - Compliance Checklist: Checklist of mandatory requirements and specifications
4. Schedule D - Vendor Information Form: Standard form for vendor details and qualifications
5. Schedule E - Draft Contract: Proposed contract terms for successful bidder
6. Appendix 1 - Declaration Forms: Standard declarations including non-collusion and conflict of interest
7. Appendix 2 - Reference Project Template: Format for submitting relevant past project experience
8. Appendix 3 - Performance Standards: Detailed performance metrics and service levels expected
Authors
Information Technology
Construction
Manufacturing
Healthcare
Energy
Telecommunications
Financial Services
Education
Transportation
Professional Services
Public Sector
Infrastructure
Retail
Hospitality
Defense
Agriculture
Procurement
Legal
Finance
Operations
Supply Chain
Risk Management
Compliance
Technical Services
Project Management
Commercial
Internal Audit
Business Development
Vendor Management
Procurement Manager
Contract Administrator
Project Manager
Legal Counsel
Finance Director
Technical Specialist
Compliance Officer
Supply Chain Manager
Operations Director
Chief Financial Officer
Purchasing Officer
Bid Manager
Category Manager
Commercial Director
Risk Manager
Vendor Manager
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