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Request For Proposal And Request For Quotation Template for Malaysia

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Key Requirements PROMPT example:

Request For Proposal And Request For Quotation

"I need a Request for Proposal and Request for Quotation document for sourcing a new cloud-based ERP system for our manufacturing company in Penang, with implementation to be completed by March 2025; the document must include specific cybersecurity requirements and compliance with Malaysian data protection laws."

Document background
The Request For Proposal And Request For Quotation document is a critical procurement tool used in Malaysian business and government operations when organizations need to source products, services, or solutions through a formal competitive bidding process. This document type is particularly relevant in situations requiring both detailed technical proposals and specific pricing information from potential vendors. It encompasses comprehensive requirements, evaluation criteria, and terms aligned with Malaysian legislation, including the Government Contract Act 1949, Competition Act 2010, and relevant Treasury Instructions. The document serves as a formal invitation to vendors, combining the strategic depth of an RFP with the pricing precision of an RFQ, making it suitable for complex procurement needs while ensuring transparency and fair competition in accordance with Malaysian procurement practices.
Suggested Sections

1. Introduction: Overview of the organization issuing the RFP/RFQ and basic information about the procurement exercise

2. Purpose: Clear statement of the procurement objective and scope of requirements

3. Timeline and Important Dates: Key dates including submission deadline, briefing sessions, and expected award timeline

4. Scope of Work/Requirements: Detailed description of the goods/services required, including technical specifications and deliverables

5. Submission Instructions: Detailed instructions on how, when, and where to submit proposals/quotations

6. Evaluation Criteria: Clear explanation of how proposals will be evaluated and weighted scoring criteria

7. Terms and Conditions: Standard legal terms governing the RFP/RFQ process

8. Contact Information: Details of procurement contact person(s) for queries and clarifications

Optional Sections

1. Pre-Qualification Requirements: Used when specific vendor qualifications or certifications are required

2. Site Visit Details: Include when physical inspection of facilities or work sites is necessary

3. Environmental Requirements: When project has specific environmental compliance needs or green initiatives

4. Local Content Requirements: When local business participation or content requirements apply

5. Security Requirements: For projects involving sensitive information or secure facilities

6. Performance Bond Requirements: When financial guarantees are required from vendors

7. Subcontracting Guidelines: When subcontracting is permitted and needs to be regulated

8. Innovation Section: When seeking alternative or innovative solutions from vendors

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical requirements and specifications

2. Schedule B - Pricing Template: Standardized format for price quotations

3. Schedule C - Compliance Checklist: Checklist of mandatory requirements and specifications

4. Schedule D - Vendor Information Form: Standard form for vendor details and qualifications

5. Schedule E - Draft Contract: Proposed contract terms for successful bidder

6. Appendix 1 - Declaration Forms: Standard declarations including non-collusion and conflict of interest

7. Appendix 2 - Reference Project Template: Format for submitting relevant past project experience

8. Appendix 3 - Performance Standards: Detailed performance metrics and service levels expected

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses






























Relevant Industries

Information Technology

Construction

Manufacturing

Healthcare

Energy

Telecommunications

Financial Services

Education

Transportation

Professional Services

Public Sector

Infrastructure

Retail

Hospitality

Defense

Agriculture

Relevant Teams

Procurement

Legal

Finance

Operations

Supply Chain

Risk Management

Compliance

Technical Services

Project Management

Commercial

Internal Audit

Business Development

Vendor Management

Relevant Roles

Procurement Manager

Contract Administrator

Project Manager

Legal Counsel

Finance Director

Technical Specialist

Compliance Officer

Supply Chain Manager

Operations Director

Chief Financial Officer

Purchasing Officer

Bid Manager

Category Manager

Commercial Director

Risk Manager

Vendor Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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