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Request For Proposal And Request For Quotation

Request For Proposal And Request For Quotation Template for United Arab Emirates

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Key Requirements PROMPT example:

Request For Proposal And Request For Quotation

"I need a Request for Proposal and Request for Quotation document for sourcing a new cloud-based ERP system for our UAE-based manufacturing company, with implementation to begin in March 2025; the document must comply with UAE electronic commerce laws and include specific cybersecurity requirements."

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Document background
The Request For Proposal And Request For Quotation document is a critical procurement instrument used in the United Arab Emirates when organizations need to source complex products, services, or solutions while simultaneously obtaining detailed pricing information. This document type is particularly relevant under UAE law, where procurement processes must comply with Federal Law No. 8 of 2017 and various emirate-specific regulations. It combines technical evaluation criteria with commercial considerations, allowing organizations to assess both the capability and cost-effectiveness of potential suppliers. The document is structured to ensure transparency, fair competition, and compliance with local content requirements, making it suitable for both government and private sector procurement in the UAE. It typically includes detailed specifications, evaluation criteria, legal requirements, and necessary forms for technical and commercial submissions.
Suggested Sections

1. Introduction: Overview of the organization issuing the RFP/RFQ and brief project summary

2. Project Overview: Detailed description of the project, objectives, and expected outcomes

3. Scope of Work: Detailed specifications of required goods/services, deliverables, and performance standards

4. Timeline: Key dates including submission deadline, evaluation period, and project implementation schedule

5. Submission Requirements: Format, content, and method of proposal submission, including any specific documentation requirements

6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted scoring criteria

7. Commercial Terms: Payment terms, pricing structure requirements, and commercial conditions

8. Legal Requirements: Legal obligations, compliance requirements, and regulatory considerations under UAE law

9. Terms and Conditions: Standard contractual terms and conditions that will govern the eventual agreement

10. Contact Information: Details of procurement contact person(s) and protocol for communications

Optional Sections

1. Pre-qualification Requirements: Specific criteria that bidders must meet to be eligible, used for complex or high-value projects

2. Site Visit Details: Information about mandatory or optional site visits, included when physical inspection is relevant

3. Environmental Requirements: Specific environmental compliance and sustainability requirements, used for projects with environmental impact

4. Local Content Requirements: Details of required local content or Emiratisation quotas, used when applicable under UAE law

5. Insurance Requirements: Specific insurance coverage requirements, included for high-risk or complex projects

6. Security Requirements: Information security or physical security requirements, used for sensitive projects

7. HSSE Requirements: Health, Safety, Security and Environmental requirements, included for industrial or construction projects

Suggested Schedules

1. Technical Specifications: Detailed technical requirements and specifications for the goods or services

2. Pricing Schedule: Template for submission of pricing information and cost breakdown

3. Proposal Response Forms: Standard forms for technical and commercial responses

4. Draft Contract: Proposed contract terms and conditions for the successful bidder

5. Compliance Matrix: Template for bidders to indicate compliance with each requirement

6. Previous Experience Form: Template for bidders to detail relevant past projects and experience

7. Financial Information Form: Template for submission of required financial information

8. Key Personnel CVs Format: Template for submission of key team members' qualifications

9. Performance Bank Guarantee Format: Template for the required bank guarantee

10. Confidentiality Agreement: Non-disclosure agreement to be signed by bidders

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions














































Clauses








































Relevant Industries

Government and Public Sector

Construction and Infrastructure

Oil and Gas

Information Technology

Healthcare

Education

Transportation and Logistics

Manufacturing

Telecommunications

Financial Services

Real Estate Development

Energy and Utilities

Defense and Security

Professional Services

Retail and Consumer Goods

Relevant Teams

Procurement

Legal

Finance

Operations

Technical

Commercial

Risk and Compliance

Supply Chain

Project Management

Quality Assurance

Vendor Management

Business Development

Strategic Sourcing

Contract Administration

Relevant Roles

Procurement Manager

Contract Manager

Supply Chain Director

Project Manager

Technical Director

Commercial Manager

Legal Counsel

Finance Manager

Operations Director

Bid Manager

Compliance Officer

Category Manager

Sourcing Specialist

Technical Specialist

Quality Assurance Manager

Risk Manager

Chief Financial Officer

Chief Technical Officer

Vendor Management Specialist

Cost Analyst

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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