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Letter To Discontinue Lease Template for New Zealand

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Key Requirements PROMPT example:

Letter To Discontinue Lease

"I need a Letter to Discontinue Lease as a residential tenant in Auckland, giving 21 days' notice to end my periodic tenancy on March 15, 2025, with a request for bond refund included."

Document background
The Letter to Discontinue Lease is a crucial document in New Zealand's property leasing framework, used when either a landlord or tenant wishes to formally terminate a lease agreement. This document must adhere to the requirements set forth in New Zealand's Residential Tenancies Act 1986 for residential properties or the Property Law Act 2007 for commercial properties. The letter serves as official documentation of the intent to end the lease, providing necessary details such as the termination date, property identification, and compliance with statutory notice periods. It's essential for protecting both parties' interests and ensuring a proper record of the lease termination process. The document can be used for both fixed-term and periodic tenancies, though the requirements and notice periods may vary depending on the circumstances and type of lease.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the party sending the notice

2. Date: Current date when the notice is being issued

3. Recipient Details: Full name and address of the recipient (landlord/tenant)

4. Property Details: Complete address and description of the leased property

5. Lease Reference: Reference to the existing lease agreement including its date and parties

6. Termination Statement: Clear statement of intention to terminate the lease

7. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements

8. Key Return Details: Information about when and how keys will be returned

9. Forwarding Address: New address for future correspondence and bond refund

10. Signature Block: Space for signature, name, and date

Optional Sections

1. Reason for Termination: Explanation of why the lease is being terminated, required if termination is for cause or if there's a specific breach

2. Property Inspection: Proposed dates and arrangements for final property inspection

3. Outstanding Payments: Details of any rent arrears or other payments due, if applicable

4. Bond Refund Request: Specific request for bond refund and preferred payment method

5. Maintenance Issues: Description of any existing maintenance issues that need addressing before departure

6. Legal Authority Reference: Reference to specific legislation or lease clauses supporting the termination, particularly important for early terminations

Suggested Schedules

1. Proof of Delivery: Documentation showing how and when the notice was delivered

2. Previous Correspondence: Copies of relevant previous communications regarding the termination

3. Property Condition Report: Current condition report if pre-prepared for the final inspection

4. Payment Records: Documentation of payment history or outstanding amounts if relevant to the termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses














Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Industrial

Professional Services

Legal Services

Business Services

Relevant Teams

Legal

Property Management

Operations

Facilities

Real Estate

Administration

Asset Management

Tenant Relations

Compliance

Corporate Services

Relevant Roles

Property Manager

Real Estate Agent

Facilities Manager

Legal Counsel

Tenant Relations Manager

Operations Manager

Office Manager

Lease Administrator

Asset Manager

Property Administrator

Commercial Manager

Residential Manager

Legal Assistant

Business Owner

Corporate Real Estate Manager

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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