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Non Renewal Of Service Contract Letter

Non Renewal Of Service Contract Letter Template for New Zealand

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Key Requirements PROMPT example:

Non Renewal Of Service Contract Letter

"I need a Non Renewal Of Service Contract Letter to inform our IT maintenance provider that we won't be renewing their services when the current contract expires on March 31, 2025, ensuring a smooth transition of services to our new in-house team."

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Document background
The Non-Renewal Of Service Contract Letter is a crucial business document used in New Zealand when a party wishes to formally communicate their intention not to extend or renew an existing service arrangement. This document becomes necessary when approaching the end of a fixed-term service contract where automatic renewal clauses may exist, or where proper notice of non-renewal is required under the contract terms. It must comply with New Zealand's Contract and Commercial Law Act 2017 and related legislation, while maintaining professional business standards. The letter typically includes specific contract references, clear statement of non-renewal intention, confirmation of end dates, and details about any transition requirements or remaining obligations. It serves as a formal record of the decision and helps manage the professional conclusion of the service relationship.
Suggested Sections

1. Letter Header: Complete business contact information of both parties, date, and reference numbers

2. Subject Line: Clear indication that this is a notice of non-renewal for the specific service contract

3. Contract Reference: Specific details of the existing contract including its date, parties, and reference number

4. Non-Renewal Statement: Clear and unambiguous statement of intention not to renew the contract

5. End Date Confirmation: Explicit mention of when the current contract will expire

6. Notice Period Compliance: Confirmation that this notice complies with the contract's required notice period

7. Final Obligations: Overview of any remaining obligations or payments due from either party

8. Closing Statement: Professional closing with contact information for any questions or concerns

Optional Sections

1. Transition Plan Reference: Include when there needs to be a handover process or transition to a new service provider

2. Outstanding Deliverables: Include when there are specific items or services that need to be completed before contract end

3. Return of Property: Include when there are materials, equipment, or documents that need to be returned

4. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-contract

5. Alternative Provider Suggestion: Include when professionally appropriate to suggest alternative service providers

6. Future Cooperation Possibility: Include when leaving the door open for future business relationships is desired

Suggested Schedules

1. Contract Summary Sheet: Summary of key contract terms and dates for reference

2. Outstanding Items List: Detailed list of any pending items, payments, or deliverables

3. Transition Checklist: If applicable, checklist of items to be completed before contract end

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses











Relevant Industries

Professional Services

Information Technology

Construction

Facilities Management

Consulting

Healthcare

Education

Manufacturing

Retail

Property Management

Financial Services

Telecommunications

Maintenance Services

Security Services

Cleaning Services

Relevant Teams

Legal

Procurement

Operations

Contract Management

Administration

Finance

Supply Chain

Vendor Management

Commercial

Risk Management

Compliance

Relevant Roles

Contract Manager

Procurement Manager

Operations Director

Business Manager

Legal Counsel

Chief Operating Officer

Facilities Manager

Project Manager

Account Manager

Service Delivery Manager

Commercial Director

Administrative Manager

Chief Financial Officer

Vendor Relations Manager

Supply Chain Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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