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Building Maintenance Agreement

Building Maintenance Agreement Template for Netherlands

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Key Requirements PROMPT example:

Building Maintenance Agreement

"I need a Building Maintenance Agreement for our newly acquired office building in Amsterdam, starting from March 2025, that includes 24/7 emergency response services and specialized maintenance for our HVAC systems and elevator maintenance."

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Document background
The Building Maintenance Agreement is essential for property owners and maintenance service providers operating in the Netherlands who need to establish a clear contractual framework for building maintenance services. This document is used when engaging professional maintenance services for commercial, residential, or industrial properties, ensuring compliance with Dutch building regulations and safety standards. The agreement covers comprehensive maintenance requirements, service levels, pricing structures, and regulatory compliance, particularly with the Buildings Decree (Bouwbesluit 2012) and Working Conditions Act (Arbowet). It's specifically designed to address Dutch legal requirements and market practices, making it suitable for both domestic and international organizations operating in the Netherlands' property sector.
Suggested Sections

1. Parties: Identification and details of the contracting parties - the building owner/manager and the maintenance service provider

2. Background: Context of the agreement, including building details and purpose of the maintenance arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided, including regular and preventive maintenance

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Contractor's Obligations: Key responsibilities of the maintenance contractor, including quality standards, response times, and reporting

7. Client's Obligations: Responsibilities of the building owner/manager, including access provision and information sharing

8. Health and Safety: Safety requirements and procedures in compliance with Arbowet

9. Financial Terms: Pricing, payment terms, and invoicing procedures

10. Insurance and Liability: Required insurance coverage and allocation of liability

11. Termination: Conditions and procedures for contract termination

12. Force Majeure: Provisions for unforeseen circumstances preventing performance

13. Dispute Resolution: Procedures for handling disputes under Dutch law

14. Governing Law: Specification of Dutch law as governing law and jurisdiction

Optional Sections

1. Emergency Services: Include for 24/7 emergency maintenance coverage requirements

2. Specialized Equipment: Include when specific technical equipment requires specialized maintenance

3. Environmental Requirements: Include for buildings with specific environmental certifications or requirements

4. Tenant Interface: Include for residential buildings or multi-tenant commercial properties

5. Security Requirements: Include for buildings with specific security protocols

6. Performance Penalties: Include when specific performance metrics and associated penalties are required

7. Data Protection: Include when maintenance involves handling personal data under GDPR

8. Subcontracting: Include when subcontracting of maintenance services is permitted

Suggested Schedules

1. Schedule A - Maintenance Specifications: Detailed technical specifications for maintenance services

2. Schedule B - Service Level Agreement: Response times, performance metrics, and service standards

3. Schedule C - Pricing Schedule: Detailed breakdown of costs and charging mechanisms

4. Schedule D - Building Plans and Access Points: Technical drawings and access information

5. Schedule E - Equipment Inventory: List of equipment covered under maintenance

6. Schedule F - Reporting Templates: Standard forms for maintenance reporting

7. Appendix 1 - Emergency Procedures: Procedures for emergency situations

8. Appendix 2 - Contact Details: Key personnel and emergency contact information

9. Appendix 3 - Maintenance Schedule: Timing and frequency of routine maintenance tasks

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















































Clauses










































Relevant Industries

Real Estate

Property Management

Facilities Management

Building Maintenance

Commercial Real Estate

Residential Property

Industrial Property

Public Sector Buildings

Healthcare Facilities

Educational Facilities

Retail Properties

Office Buildings

Social Housing

Relevant Teams

Facilities Management

Property Management

Operations

Maintenance

Technical Services

Asset Management

Procurement

Legal

Compliance

Real Estate

Building Services

Contract Management

Relevant Roles

Facilities Manager

Property Manager

Building Services Manager

Maintenance Manager

Real Estate Manager

Operations Director

Technical Services Manager

Asset Manager

Building Engineer

Contract Manager

Procurement Manager

Estate Manager

Chief Operating Officer

Head of Facilities

Building Operations Manager

Compliance Officer

Real Estate Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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