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Maintenance Support Agreement Template for Netherlands

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Key Requirements PROMPT example:

Maintenance Support Agreement

"I need a Maintenance Support Agreement for IT infrastructure maintenance services between our technology company based in Amsterdam and a local service provider, with specific provisions for 24/7 emergency support and quarterly preventive maintenance starting from March 2025."

Document background
The Maintenance Support Agreement is a critical document used when establishing a formal relationship between a maintenance service provider and a customer requiring ongoing maintenance services. This agreement, governed by Dutch law, is essential for businesses seeking to ensure reliable operation of their equipment, facilities, or systems through professional maintenance services. The document comprehensively addresses service specifications, performance standards, pricing, and risk allocation, while ensuring compliance with Dutch legal requirements, particularly the Dutch Civil Code (Burgerlijk Wetboek) provisions relating to service agreements. It's particularly important for industries where equipment uptime and maintenance quality directly impact business operations.
Suggested Sections

1. Parties: Identification of the service provider and customer, including full legal names and registered addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Termination: Duration of the agreement, renewal terms, and termination provisions

6. Service Provider Obligations: Key responsibilities and commitments of the maintenance provider

7. Customer Obligations: Customer's responsibilities, including access, cooperation, and information provision

8. Service Levels: Performance standards, response times, and measurement criteria

9. Fees and Payment: Pricing, payment terms, and invoicing procedures

10. Warranties: Service provider's warranties regarding service quality and performance

11. Liability and Indemnification: Limitation of liability and indemnification obligations

12. Force Majeure: Provisions for circumstances beyond parties' reasonable control

13. Confidentiality: Protection of confidential information exchanged during service provision

14. General Provisions: Standard legal clauses including notices, assignment, and governing law

Optional Sections

1. Insurance: Specific insurance requirements - include when high-value equipment is involved or services carry significant risks

2. Intellectual Property: IP rights and licenses - include when maintenance involves software or proprietary systems

3. Data Protection: GDPR compliance provisions - include when personal data processing is involved

4. Environmental Compliance: Environmental obligations - include when maintenance activities have environmental impact

5. Training: Training requirements - include when customer staff need training on maintained systems

6. Spare Parts: Spare parts management - include when specific parts procurement and storage arrangements are needed

7. Subcontracting: Subcontracting terms - include when service provider likely to use subcontractors

8. Emergency Services: Emergency response provisions - include for critical systems maintenance

Suggested Schedules

1. Schedule 1 - Service Specification: Detailed technical specifications of maintenance services

2. Schedule 2 - Service Levels: Detailed service level requirements and KPIs

3. Schedule 3 - Fee Schedule: Detailed pricing, including rates for different service types

4. Schedule 4 - Maintained Equipment: List and details of equipment covered by maintenance services

5. Schedule 5 - Contact Details: Key contacts and escalation procedures

6. Schedule 6 - Maintenance Schedule: Planned maintenance dates and frequencies

7. Appendix A - Report Templates: Standard templates for maintenance reports and documentation

8. Appendix B - Operating Procedures: Standard operating procedures for maintenance activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Relevant Industries

Manufacturing

Information Technology

Healthcare

Real Estate

Infrastructure

Telecommunications

Industrial Equipment

Energy

Transportation

Facilities Management

Data Centers

Construction

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Technical Services

Maintenance

Commercial

Risk Management

Compliance

Engineering

Contract Management

Service Delivery

Relevant Roles

Facility Manager

Maintenance Director

Operations Manager

Technical Services Manager

Contract Manager

Procurement Manager

Legal Counsel

Risk Manager

Chief Operations Officer

Service Delivery Manager

Asset Manager

Engineering Manager

Commercial Director

Technical Director

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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