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The Lateral Transfer Letter Request is a formal document used in Malaysian organizations when an employee seeks to transfer to a different position or department at a similar level within the same company. This document is particularly important in the Malaysian business context, where formal written communication is expected for significant employment changes. The letter should comply with Malaysian employment law requirements, including the Employment Act 1955 and relevant industrial relations regulations. It typically includes the employee's current position details, requested new position, qualifications, rationale for transfer, and proposed transition timeline. The document serves as an official record of the transfer request and initiates the formal internal mobility process within the organization.

1. Letter Header: Employee's name, current position, department, and contact details, followed by date and recipient's details

2. Subject Line: Clear indication that this is a lateral transfer request

3. Opening Statement: Formal greeting and clear statement of purpose for the letter

4. Current Position Details: Brief description of current role, department, and duration in the position

5. Requested Transfer Details: Specific details about the desired new position, department, and location

6. Rationale: Professional explanation of reasons for requesting the transfer

7. Qualification Statement: Brief overview of relevant skills and experience that qualify for the requested position

8. Transition Planning: Proposed timeline and willingness to assist in transition of current duties

9. Closing Statement: Professional closing with request for consideration and next steps

10. Signature Block: Formal signature section with full name and current title