Letter Of Intent For Transfer Of Workplace

Letter Of Intent For Transfer Of Workplace Template for Malaysia

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Key Requirements PROMPT example:

"I need a Letter of Intent for Transfer of Workplace for relocating our technical development team of 25 employees from our Kuala Lumpur office to our new technology hub in Penang, with the transfer to be completed by March 2025."

Document background

The Letter of Intent for Transfer of Workplace is a crucial preliminary document in Malaysian business practice that formally communicates an employer's intention to transfer an employee to a different workplace location. This document is typically used when companies are implementing workplace reorganizations, expanding operations, or consolidating facilities. It serves as an important first step in the transfer process, providing essential information about the proposed changes while ensuring compliance with Malaysian employment laws, including the Employment Act 1955 and related regulations. The letter should outline key details such as the new workplace location, intended timeline, any changes to working conditions, and the business rationale for the transfer. It's designed to initiate formal communication about the transfer while allowing for subsequent discussion and formal documentation.

Suggested Sections

1. Date and Parties: Introduction identifying the sender (current employer) and recipient (employee), including full legal names and addresses

2. Subject Line: Clear identification that this is a Letter of Intent for Workplace Transfer

3. Current Employment Status: Brief overview of the employee's current position, department, and workplace location

4. Proposed Transfer Details: Specific information about the new workplace location and intended transfer date

5. Purpose of Transfer: Explanation of the business reasons for the transfer and how it aligns with company objectives

6. Impact on Employment Terms: Statement regarding whether the transfer will affect employment terms and conditions

7. Timeline: Proposed schedule for the transfer process, including key dates and milestones

8. Next Steps: Clear outline of the process moving forward, including any required actions from the employee

9. Closing and Signature: Formal closing, including contact information for questions and space for authorized signature

Optional Sections

1. Financial Implications: Details of any financial support for relocation or changes in compensation, if applicable

2. Training Provisions: Information about any training or orientation programs at the new workplace, if required

3. Union Consultation: Reference to union consultation process, required if employees are unionized

4. Accommodation Arrangements: Details of any workplace accommodation or facilities changes, if relevant

5. Transportation Arrangements: Information about changes in transportation or commuting support, if provided

Suggested Schedules

1. New Workplace Details: Detailed information about the new workplace location, including address, facilities, and amenities

2. Transfer Timeline: Detailed schedule of the transfer process, including key dates and milestones

3. Employee Information Form: Form for employee to acknowledge receipt and provide any necessary information

4. Current Position Details: Summary of current role, responsibilities, and reporting structure

5. New Position Details: Summary of any changes to role, responsibilities, or reporting structure at new workplace

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Human Resources Manager

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Administrative Officer

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